administrative assistant

Scovan; Longueuil; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Parking available

Job summary

Scovan is seeking an on-site Office Administrator in Longueuil, Canada. The ideal candidate will have 2–3 years of experience, be bilingual, and capable of managing daily operations with attention to detail and accuracy.

The role requires organizing filing systems, handling data entry, bookkeeping basics, scheduling, and customer service. Be prepared to coordinate with multiple contacts and maintain inventory.

Qualifications

• 2 years to less than 3 years of experience in an office setting.
• Bilingual proficiency is required.

Responsibilities

• Motivate staff.
• Plan and organize daily operations.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Perform data entry.
• Provide customer service.
• Perform basic bookkeeping tasks.
• Conduct performance reviews.
• Organise day-to-day business operations.
• Transfer handwritten data to Excel or Word documents.

Skills

Multitasking

Oral communication

Written communication

Organized

Team player

Detail oriented

Time management

Accountability

Reliability

Adaptability

Punctuality

Education

College/CEGEP or equivalent experience

Tools

Excel

Word

Job description

Overview

Languages

Bilingual

Education

• College/CEGEP
• or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Motivate staff
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Organise day-to-day business operations
• Transfer handwritten data to Excel or Word documents

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner
• Punctuality

Benefits

• Parking available