Administrative assistant

Jack R Bowerman CPA Professional Corporation; Ottawa; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Free parking available

Parking available

Job summary

Jack R Bowerman CPA Professional Corporation seeks an experienced office administrator to manage daily operations, support staff, and ensure efficient workflow in a busy office environment.

The role requires strong organizational skills, attention to detail, and proficiency with MS Office and accounting tools. Candidates should be comfortable with a fast-paced setting and meeting tight deadlines.

Qualifications

• Bachelor's degree in a relevant field.
• 5+ years of experience.
• Proficiency with MS Office and accounting software.

Responsibilities

• Motivate staff
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks

Education

Bachelor's degree

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Electronic scheduler

Database software

IBM Lotus

MS Office

Simply Accounting

Job description

General

• Heures de travail: 37.5 to 44 hours per week
• Expérience:
• Invoices
• Tight deadlines
• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 37.5 to 44 hours per week
• Education:
• Expérience:

Education

• Bachelor's degree

Tasks

• Motivate staff
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• IBM Lotus
• MS Office
• Simply Accounting

Technical terminology

• Legal
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Accounting

Transportation/travel information

• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision
• Physically demanding

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Experience

• 5 years or more

Employment terms options

• Day
• Overtime available

Financial benefits

• Mileage paid

Other Benefits

• Free parking available
• Parking available