Administrative assistant

JobsMedia.io; Capitale-Nationale; On-site; CAD 42,000 - 52,000; Full time

Job summary

JobsMedia.io in Quebec's Capitale-Nationale region seeks an organized Office Administrator to support daily operations. You will handle procedures, appointments, contracts, communications, reports, filing, and basic bookkeeping while delivering client-focused service.

Fluency in French is required; 35 hours per week; permanent position with flexible hours (morning/day). Excellent written and oral communication, attention to detail, and reliability are essential for success.

Qualifications

• Strong communication skills in English and French.
• Ability to manage multiple tasks with accuracy and speed.
• Experience handling office routines and data entry is preferred.

Responsibilities

• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts and related documents.
• Answer telephone and relay calls and messages.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Set up and maintain filing systems.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.

Skills

Excellent oral communication

Excellent written communication

Judgement

Organized

Client focus

Reliability

Time management

Dependability

Due diligence

Education

No degree, certificate or diploma

Job description

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

• Education:
• Expérience:

Education

• No degree, certificate or diploma

Tasks

• Evaluate daily operations
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Client focus
• Reliability
• Time management
• Dependability
• Due diligence

Screening questions

• Are you currently a student?
• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Experience

• 2 years to less than 3 years

Employment terms options

• Flexible hours
• Morning
• Day
• Durée de l'emploi: Permanent
• Langue de travail: Français
• Heures de travail: 35 hours per week