Administrative assistant

JobsMedia.io; Tingwick; On-site; CAD 42,000 - 58,000; Full time

Benefits offered by this job

Group insurance benefits

Pension plan

Free parking available

Travel insurance

Work Term: Temporary

Work Language: Bilingual

Hours: 40 hours per week

Job summary

JobsMedia.io in Quebec, Canada is seeking an administrative assistant to support a manufacturing team with data entry, scheduling, and client communications.

The role requires a bilingual, organized individual with 2–3 years of experience and a trades diploma. You will handle mail, filing, inventory, and basic bookkeeping, while coordinating information flow and maintaining professional service levels.

Qualifications

• Two to three years of experience in a similar role.
• Educational credential: Other trades certificate or diploma.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain filing systems (manual and computerized).
• Perform data entry.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.

Skills

Oral communication

Organized

Team player

Client focus

Reliability

Time management

Dependability

Education

Other trades certificate or diploma

Tools

MS Office

Electronic mail

Electronic scheduler

Job description

• Education: Other trades certificate or diploma
• Experience: 2 years to less than 3 years

• Education: Other trades certificate or diploma
• Experience: 2 years to less than 3 years

Work setting

• Manufacture

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• Electronic scheduler
• MS Office
• Electronic mail

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail

Personal suitability

• Excellent oral communication
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Dependability

Screening questions

• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Day

Financial benefits

• Group insurance benefits
• Pension plan

Other Benefits

• Free parking available
• Other benefits
• Travel insurance
• Work Term: Temporary
• Work Language: Bilingual
• Hours: 40 hours per week