Administrative assistant

Jace Holdings Ltd.; Canada; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A leading Canadian retailer seeks an Administrative Assistant to support the senior management team. Responsibilities include managing schedules, collaborating with teams, and providing overall administrative support. The ideal candidate will have over 5 years of experience in administration support, a relevant degree or diploma, and proficiency in Microsoft Office. This role operates under a hybrid work model, requiring office presence at least three days a week.

Benefits

Comprehensive health and dental coverage

Retirement and Savings Plan

10% in-store discount at participating banners

Learning and Development Resources

Qualifications

• 5+ years of experience in Administration Support.
• Experience working in project teams.
• Ability to adapt to a variety of tasks.

Responsibilities

• Provide administrative support to the senior management team.
• Collaborate with various teams to manage documentation.
• Manage and maintain VP schedules and appointments.

Skills

Microsoft Office Suite proficiency

Time management

Exceptional interpersonal skills

Organization and multitasking

Attention to detail

Education

University degree or college diploma

Job description

Overview

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

Our family of 128,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families. Sobeys is a proudly Canadian company with stores across all 10 provinces under banners including Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores and more.

We are always looking for bright new talent to join our team. We currently have an opportunity for an Administrative Assistant to join our Ontario office.

Responsibilities

• Administrative and business content support to senior management team members
• Collaborate with functional teams, other management team members and their support staff to obtain and traffic information and documentation
• Support onboarding of employees
• Administer procurement of goods and services
• Timekeeping tracking
• Support improvements and maintenance of office “user experience” guidelines
• Foster a culture of continuous improvement, encouraging and recognizing colleagues for innovative ideas
• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• File and retrieve documents and reference materials
• Conduct research, collect and analyze data to prepare reports and documents
• Manage and maintain VP schedules, appointments and travel; arrange and coordinate meetings and events
• Monitor, screen, respond to and distribute incoming communications for VP’s
• Liaise with internal staff at all levels
• Interact with external partners
• Coordinate project-based work
• Review operating practices and recommend improvements where necessary

What you have to offer

• 5+ years of experience in Administration Support
• University degree or college diploma or relevant work experience
• Strong computer skills; proficient use of the Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Demonstrated experience working in project teams
• Proven time management, organization, prioritization, and multitasking skills
• Exceptional interpersonal and communication skills
• Attention to detail, accuracy and timeliness
• Ability to work independently and adapt to a variety of tasks
• Aptitude for learning tools and new concepts quickly

We require our teammates to have the ability to adhere to a hybrid work model that requires presence at one of our office locations at least three days per week. This supports team collaboration and the office culture.

Compensation and Benefits

We offer a comprehensive Total Rewards package, which varies by role and is designed to help teammates live better – physically, financially and emotionally.

Salary estimates from external sources may not reflect our compensation details. We will consider location, experience and internal equity to determine fair and competitive pay. We look forward to discussing compensation details with candidates selected to move forward.

Our Total Rewards programs for full-time teammates include:

• Competitive Benefits Package, including health and dental coverage, life, short- and long-term disability insurance
• Access to Virtual Health Care Platform and Employee and Family Assistance Program
• Retirement and Savings Plan
• 10% in-store discount at participating banners and access to other discount programs
• Learning and Development Resources
• Parental leave top-up
• Paid vacation and days off

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.