Administrative Assistant

Pivotal LLP; Alberta; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading accounting firm in Alberta is seeking a proactive and well-organized individual to join their Administrative department full time. The role involves managing client files, drafting financial statements, and supporting various partners. Ideal candidates should possess strong organizational and communication skills, and have proficient knowledge of Microsoft Office. Onsite training will be provided.

Qualifications

• Strong computer skills and ability to work independently.
• Ability to work under pressure with set goals and deadlines.

Responsibilities

• Draft, edit, format, and finalize financial documents.
• File returns with the Canada Revenue Agency.
• Manage client files and co-ordinate tax intakes.
• Plan meetings and manage electronic calendars.
• Provide administrative support to partners.

Skills

Organizational skills

Multitasking

Oral and written communication

Attention to detail

Proficient knowledge of Microsoft Office

Job description

Overview

Our firm is seeking a well-organized, proactive, and highly motivated individual to join our Administrative department full time. We are looking for a team player with strong organizational, multitasking, and oral and written communication skills, as well as exceptional attention to detail.

Responsibilities

• Draft, edit, format, and / or finalize financial statements, correspondence, and other documents.


• File corporate, non-profit, charity, personal, trust, and other information returns with the Canada Revenue Agency, both by paper and online.


• Co-ordinate personal tax intakes, assembly of returns, and distribution to clients for signing.


• Manage client files (i.e. filing, batch printing, and archiving client information).


• Plan meetings, manage, and co-ordinate electronic calendars for staff members.


• Help manage the reception and meeting areas.


• Create training schedules, draft outlines, and train new administrative staff.


• Keep training instructions and manuals up to date.


• Develop innovative and efficient procedures to streamline processes.


• Provide assistance to receptionist (i.e. answer phones and assist clients as necessary).


• Provide assistance to the client excellence coordinator (i.e. sorting client documents and scanning to client files).


• Pick up, open, and distribute mail.


• Assist with invoicing of clients and taking payments.


• Provide administrative support to the various partners and professionals of our firm.


• Various other tasks required of an assistant in an accounting firm.

Proficient knowledge of Microsoft Office, strong computer skills, a willingness to work alone with set goals and deadlines, and the ability to work in a high-pressure environment is a must.

Onsite Training

Onsite training will be provided.

Application Deadline

Please submit your resume and properly formatted cover letter, no later than 4:00 pm on September 2, 2025. (Please note that applicants that do not submit both the requested resume and cover letter will not be considered.)

How to Apply

Please apply on Isarta.com

https://isarta.com/jobs/?utm_source=IND&job=114288