administration officer

Government of Canada - Atlantic; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A governmental organization in Calgary, Alberta is seeking an Administrative Assistant to support office procedures and manage administrative activities. Candidates should have a college education or equivalent experience, with 1-2 years in an administrative role. Key skills include efficiency, attention to detail, and proficiency in MS Office applications. This position requires on-site work with no remote options.

Qualifications

• 1 to 2 years of experience in an administrative role.
• Ability to manage multiple tasks in a fast-paced environment.
• Demonstrated reliability and organizational skills.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Assist in preparation of operating budget and maintain controls.

Skills

Attention to detail

Time management

Efficient interpersonal skills

Flexibility

Organized

Team player

Education

College/CEGEP or equivalent experience

Tools

MS Excel

MS Office

SharePoint

MS Word

Spreadsheet

MS Outlook

MS PowerPoint

MS Windows

Electronic mail

Job description

Overview

Languages: English

Education

• College/CEGEP
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures

Experience and specialization

• Electronic mail
• SharePoint
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Fast-paced environment
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Time management
• Team player