Adjoint (e) exécutive

Lauzon – Planchers de bois exclusifs; Papineauville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading flooring company in Canada is seeking an Executive Assistant to support the Vice-President of Marketing. The role involves strategic planning, sales analysis, and facilitating communication. Candidates should have strong organizational skills and the ability to handle multiple tasks efficiently. This position offers opportunities for professional development and a performance bonus.

Benefits

Performance bonus: up to 10% of annual salary

Group insurance: 50%-50% coverage

Telemedicine: Access to remote medical consultations

Retirement plan: Employer participation

Employee and family assistance program (EAP)

Discounts on flooring and granules

Referral bonus

Responsibilities

• Provide strategic and analytical support to the Vice-President of Marketing.
• Prepare and analyze sales reports to identify market trends.
• Develop summaries and strategic recommendations for decision-making.
• Coordinate and structure client meeting preparations.
• Manage the Vice-President's calendar based on strategic priorities.
• Organize management meetings and strategic sessions.
• Assist in organizing corporate events, trade shows, and conferences.

Job description

Relevant to the Vice-President of Marketing, the Executive Assistant plays a key strategic role in organizing and optimizing the sales department's activities. They ensure proactive management and act as a lever for efficiency by facilitating operations coordination, information management, and performance analysis. In addition to administrative responsibilities, the assistant actively supports the Vice-President in strategic planning, sales analysis, and preparing meetings with internal and external stakeholders. They ensure smooth communication and contribute to aligning commercial initiatives with the company's objectives.

What you gain working with us:

• Performance bonus: up to 10% of annual salary
• Group insurance: 50%-50% coverage, including medications and health professionals
• Telemedicine: Access to remote medical consultations for the whole family
• Retirement plan: Employer participation
• Employee and family assistance program (EAP)
• Additional benefits: Discounts on flooring and granules, referral bonus
• Be part of a committed and collaborative team
• Develop your skills in a professional and friendly environment

Main responsibilities:

• Strategic and analytical support
• Prepare and analyze sales reports to identify market trends, opportunities, and challenges
• Develop summaries and strategic recommendations to aid decision-making
• Collaborate with sales directors to ensure consistency in monitoring objectives and performance indicators
• Participate in developing sales growth plans and monitoring commercial initiatives
• Coordinate and structure client meeting preparations (performance analysis, penetration strategies, follow-up on commitments)
• Executive management and coordination
• Manage the Vice-President's calendar and ensure optimal organization of their time based on strategic priorities
• Plan and organize management meetings and strategic sessions (agenda, invitations, minutes, follow-up actions)
• Manage logistics for client visits, including accommodation, transport, plant visits, presentations, and meals
• Manage and filter electronic communications to ensure effective prioritization of requests
• Ensure liaison between departments to facilitate the flow of essential information to the sales management
• Administrative management and special projects
• Supervise the smooth operation of the department, ensuring a structured and efficient environment
• Coordinate follow-ups related to performance management and variable compensation (commissions)
• Assist management in organizing corporate events, trade shows, and conferences in collaboration with the sales team
• Support the HR team on internal initiatives (organizational charts, employee recognition, etc.)
• Contribute to continuous improvement of administrative and commercial processes

Expected results:

• Improved operational and strategic efficiency of the sales department
• Optimal support for Vice-President decisions through precise analysis and relevant recommendations
• Proactive management of priorities and commercial initiatives
• Fluid and effective coordination between internal and external teams
• Improved document management and executive communications
• Respect for deadlines and quality of deliverables (reports, presentations, analyses)