Virtual Executive Assistant - Family Owned Business Group

RI Comfort Dental; Ananindeua; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A diversified business group is seeking a proactive Virtual Executive Assistant who will provide administrative support across healthcare and entertainment sectors. The ideal candidate should have 2-5 years of experience in a similar role, exceptional communication skills, and be proficient in Google Workspace. You'll manage executive calendars, coordinate travel, and assist with various projects. This is a remote-first opportunity with competitive compensation and long-term growth potential.

Serviços

Flexible work environment

Competitive compensation

Growth potential

Qualificações

• 2–5 years of experience as an Executive Assistant or similar role.
• Experience managing complex schedules and prioritizing tasks.
• Proven track record of maintaining strict confidentiality.

Responsabilidades

• Manage and optimize executive calendars across multiple businesses.
• Coordinate travel arrangements and prepare meeting materials.
• Serve as a primary communication liaison for executives.

Conhecimentos

Exceptional written and verbal communication skills in English

Organizational skills

Proficiency in Google Workspace

Problem-solving ability

Anticipation of needs

Ferramentas

Google Workspace

Zoom

Notion

Hubspot

Zapier

Descrição da oferta de emprego

Summary

We are a family-owned business group overseeing a diversified portfolio of ventures across healthcare (medical practices), luxury travel, and Broadway / live entertainment production.

Our organization supports multiple senior executives who operate at the intersection of medicine, entrepreneurship, real estate, travel, and the performing arts. We are seeking a highly proactive, detail-oriented Virtual Executive Assistant to provide executive-level administrative and operational support across the group and help streamline day-to-day execution as our businesses continue to grow.

This is a unique opportunity to work closely with leadership across multiple industries, gaining exposure to complex operations, high-level decision-making, and creative as well as clinical environments.

Responsibilities

• Manage and optimize executive calendars across multiple businesses, including coordinating meetings across time zones and balancing competing priorities.
• Serve as a primary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses.
• Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel.
• Prepare meeting materials, agendas, briefing notes, and follow-up summaries to ensure action items are tracked and completed.
• Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision-making.
• Manage relationships with vendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams.
• Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorized.
• Assist with special projects, including event coordination, content creation, process documentation, operational improvements, and cross-business initiatives.
• Handle personal administrative tasks as needed to support executive productivity and work-life balance.

Qualifications

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high-level administrative role supporting senior leaders.
• Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries.
• Highly resourceful and high-agency, with a demonstrated ability to anticipate needs and solve problems independently.
• Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms.
• Strong organizational skills with experience managing complex schedules and competing priorities.
• Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information.
• Reliable high-speed internet and a dedicated home office setup.
• Availability to work during overlapping U.S. Eastern Time hours.

Preferred Qualifications

• Experience supporting founders, physicians, or executives across multiple businesses.
• Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping.

Experience coordinating events, travel, or live productions

• Comfort working in both clinical / professional and creative / entertainment environments.
• Bilingual capabilities (Spanish is a plus but not required).
• Experience with Notion, Hubspot and Zapier.

What We Offer

Competitive compensation commensurate with experience

Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway / live entertainment.

Exposure to a diversified business portfolio, not a single company role.

Flexible, remote-first work environment with an emphasis on results over hours.

Long-term growth potential for the right candidate who becomes a trusted operational partner.