Records Assistant – Human Resources

Jobtailor; São Paulo; Presencial; BRL 32 000 - 45 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo seeks an HR Administrator to enter complete new-hire data, verify employment documents, prepare contracts, obtain signatures, and manage terminations or changes. You will also maintain employee records to support accurate payroll and ensure data accuracy across internal systems.

In this role you’ll respond to employee questions, guide hiring and transfer procedures, ensure compliance with apprenticeship legislation, and support training providers.

Qualificações

• Must have completed or ongoing university degree is a plus.
• Experience with HR administration processes, especially employee registration, onboarding and documentation.
• Experience with apprenticeship training programs and related legislation is a plus.
• Proficiency with payroll systems and process management tools.

Responsabilidades

• Enter complete new-hire data into internal systems and verify all required documents.
• Prepare employment contracts, obtain signatures, and manage terminations or contract changes.
• Enter, update, and verify employee data to support payroll processing.
• Maintain records histories and operational files up to date and well organized.
• Respond to employees’ questions and provide guidance on hiring, termination, and transfer procedures.
• Ensure process compliance with current legislation and provide support to employees and partners.

Conhecimentos

Human Resources Administration

Employee Registration

Onboarding Processes

Payroll Systems

Organizational Skills

Interpersonal Communication

Teamwork

Attention to Detail

Formação académica

High school diploma

Bachelor's degree in progress/completed

Ferramentas

TOTVS Fluig

RM Labore

Office Tools

Spreadsheets

Word Processors

Descrição da oferta de emprego

• Enter complete new-hire data into internal systems.
• Thoroughly verify all documents required for hiring.
• Prepare employment contracts, obtain signatures, and manage terminations or contract changes.
• Enter, update, and verify employee data to support accurate payroll processing.
• Keep records histories and operational files up to date and well organized.
• Respond to employees’ questions and provide guidance on hiring, termination, and transfer procedures.
• Ensure process compliance with current legislation and provide support to employees and partners.

Requirements

• High school diploma.
• A completed or ongoing university degree is a plus.
• Experience with human resources administration processes, particularly employee registration, onboarding, and employment documentation.
• Experience working with organizations that provide training for the Young Apprentice Program, along with practical knowledge of apprenticeship legislation.
• Proficiency in process management and payroll systems; experience with TOTVS Fluig and RM Labore is a plus.
• Intermediate proficiency in office tools, including spreadsheets, word processors, and email.
• Strong organizational skills, proactivity, and meticulous attention to detail.
• Strong commitment to meeting operational deadlines.
• Excellent interpersonal communication and teamwork skills.

Core Competencies

Demonstrates expertise in human resources administration, including employee registration, onboarding, and compliance with apprenticeship legislation. Proficient in process management and payroll systems, with strong organizational and communication skills.

Highest-signal resume keywords

• Human Resources Administration
• Employee Registration
• Onboarding Processes
• Payroll Systems
• Organizational Skills

Hard Skills

• Employee Data Management
• Process Management
• Payroll Processing
• Document Verification
• Employment Contract Preparation

Soft Skills

• Interpersonal Communication
• Teamwork
• Attention to Detail
• Proactivity
• Commitment to Deadlines

Industry Keywords

• Apprenticeship Legislation
• Young Apprentice Program
• Operational Compliance
• Employee Guidance
• Record Keeping

Tools & Technologies

• TOTVS Fluig
• RM Labore
• Office Tools
• Spreadsheets
• Word Processors