Contracts Administrative Assistant

Jobtailor; São Paulo; Presencial; BRL 20 000 - 31 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo, Brazil is seeking an organized Contracts Assistant to support administrative routines of the Contracts department, promote service quality, and organize archives of contracts and reports. The role interacts with apprentices, interns, clients, and staff to maintain deadlines and strong relationships.

You will draft apprenticeship agreements, verify personal details, track signatures, and ensure compliance with applicable laws.

Qualificações

• Bachelor's degree in Business Administration, or a related field.
• Knowledge of contract issuance procedures is a plus.
• Intermediate proficiency in Microsoft Office.
• Availability to work standard business hours.

Responsabilidades

• Support the administrative routines of the Contracts department.
• Promote service quality and help the Contracts department achieve its results.
• Organize and archive documents, contracts, and reports.
• Interact with apprentices, interns, clients, and employees, fostering good relationships and ensuring deadlines are met.
• Draft apprenticeship agreements and internship commitment terms.
• Verify the personal and registration details of the young person, company, and educational institution.
• Verify working hours, contractual terms, and activities in accordance with applicable legislation.
• Track physical and electronic signatures.
• Register contracts and amendments in internal systems.
• Monitor contract start dates, end dates, validity periods, and extensions.
• Prepare amendments for contract extensions, changes to working hours, stipends/benefits, and work locations.
• Prepare termination and contract closure documents.
• Verify salary/stipend amounts, benefits, and working hours.
• Organize and maintain physical and digital files for apprentices and interns.
• Archive contracts, amendments, termination documents, and other required records.
• Assist and advise managers and educational institutions.

Conhecimentos

Contract Management

Document Organization

Contract Tracking

Amendment Preparation

Salary Verification

Formação académica

Bachelor's Degree in Business Administration

Ferramentas

Microsoft Office Proficiency

Descrição da oferta de emprego

• Support the administrative routines of the Contracts department
• Promote service quality and help the Contracts department achieve its results
• Organize and archive documents, contracts, and reports
• Interact with apprentices, interns, clients, and employees, fostering good relationships and ensuring deadlines are met
• Draft apprenticeship agreements and internship commitment terms
• Verify the personal and registration details of the young person, company, and educational institution
• Verify working hours, contractual terms, and activities in accordance with applicable legislation
• Track physical and electronic signatures
• Register contracts and amendments in internal systems
• Monitor contract start dates, end dates, validity periods, and extensions
• Prepare amendments for contract extensions, changes to working hours, stipends/benefits, and work locations
• Prepare termination and contract closure documents
• Verify salary/stipend amounts, benefits, and working hours
• Organize and maintain physical and digital files for apprentices and interns
• Archive contracts, amendments, termination documents, and other required records
• Assist and advise managers and educational institutions

Requirements

• Bachelor's degree in Business Administration or a related field
• Knowledge of contract issuance procedures is a plus
• Intermediate proficiency in Microsoft Office
• Availability to work standard business hours

Core Competencies

Demonstrates strong organizational skills in managing contracts and documents while ensuring compliance with applicable legislation. Proficient in fostering relationships with various stakeholders and maintaining service quality within the Contracts department.

Highest-signal resume keywords

• Contract Management
• Document Organization
• Microsoft Office Proficiency
• Relationship Building
• Compliance Verification

Hard Skills

• Contract Issuance Procedures
• Document Archiving
• Contract Tracking
• Amendment Preparation
• Salary Verification

Soft Skills

• Interpersonal Communication
• Team Collaboration
• Deadline Management

Certifications & Qualifications

• Bachelor's Degree in Business Administration

Industry Keywords

• Contracts Department
• Apprenticeship Agreements
• Internship Commitment Terms
• Working Hours Verification
• Contractual Terms