Executive Assistant

Fulcrum Digital Inc; Serra; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading digital transformation firm located in Brazil is seeking a proactive Executive Assistant to provide executive support and manage complex schedules. The ideal candidate will coordinate travel, prepare Board communications, and manage diverse office activities. Strong communication skills, discretion, and advanced proficiency in MS Office are essential. This role demands exceptional organizational skills and the ability to adapt to high-pressure environments.

Qualificações

• Ability to handle sensitive business communications with confidentiality.
• Excellent interpersonal skills for C-level and diverse audiences.
• Strong organizational skills to manage complex schedules.

Responsabilidades

• Manage and coordinate a heavy, complex meeting schedule.
• Prepare materials for the Board of Directors.
• Lead and coordinate travel itineraries and meetings.

Conhecimentos

Advanced proficiency in MS Office

Strong communication skills

Travel coordination

Calendar management

Discretion and confidentiality

Descrição da oferta de emprego

Who are we?

Fulcrum Digital is an agile and next-generation digital accelerating company providing digital transformation and technology services right from ideation to implementation.

These services have applicability across a variety of industries including banking & financial services, insurance, retail, higher education, food, healthcare, and manufacturing. Headquartered in the bustling city of New Jersey, Fulcrum was rated among the fastest growing Software Companies in Inc 5000 Club and No. 7 Technology firm in New Jersey by NJ Biz.

Our team of business and technical consultants is spread across the US and other regions including the UK, Portugal, LATAM, Australia, and Finland where we have our operations.

The Role

We look for you to bring initiative and resourcefulness while you balance vital responsibilities. In this role, your primary mission will be to provide best-in-class executive support which involves a wide variety of duties that are critical to ensuring smooth and seamless business processes.

What you’ll do?

• Heavy calendar management - owns and coordinates a heavy, complex meeting schedule that often includes international participants. Includes the management of calendars, related correspondence, meeting details, logistics coordination.
• Events - Coordinates events and executive meetings, from recurring staff meetings to Town Hall meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for these various events and meetings.
• Board Preparation - Prepares and manages communication, materials, and meeting preparation for the Board of Directors with perfect execution.
• PowerPoint and Word Documents - Prepares electronic files with validated ability to proofread for spelling and grammar.

Office support activities.

• Travel coordination- Leads and coordinates travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
• Other administrative and support tasks as assigned.

Requirements

Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion.

Ability to establish relationships of strong communication and network within the administrative team. We will need to work cross-functionally regarding issues of travel, meeting schedules, and material completion.

Utilize knowledge of company operations, policies, and department functions to proactively perform assigned duties and with minimal direct supervision.

Resiliency; able to diplomatically and constructively, but firmly, ensure objectives are met.

Appropriate professional presentation. You should be able to communicate effectively with C-level executives, Board members, and other high-level clients and candidates, and line-level employees, with equal dexterity, respect, and composure. Also, be able to present oneself as a representative of the Manager's office, and, to a very large and diverse internal and external audience.

Ability to speak clearly and succinctly relative to needs, questions, goals, etc. Must be direct in asking for clarification, guidance, opinions, etc. of the executive to ensure accurate delivery on commitments, scheduling needs, meeting set-up, etc.

Able to act independently, operating on accurate details and excellent judgment.

Able to identify and leverage other resources within the business to clarify needs, delegate tasks, etc. in order to keep a very busy desk operating smoothly and efficiently.

A ‘can-do’ perspective is imperative, and the ability to simply ‘get-things-done’ under ambiguous, time-constrained, high-pressure circumstances routinely.

Able to quickly gain an understanding of the executive’s style and adapt own style and presentation to that of the executives. Effective interpersonal skills to be capable of working with all levels of office personnel.

Advanced proficiency in MS Office