Administrator, Office Management

Psi Cro; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A global medical company in São Paulo is seeking an enthusiastic Administrator for Office Management. This full-time position includes responsibilities like managing financial tasks, administrative support, and liaising with stakeholders. Candidates must be proficient in Spanish and Portuguese, with intermediate English skills. A bachelor's degree in Finance or Accounting is required, along with previous accounting experience. Join a dynamic company that values its employees and provides opportunities for growth.

Qualificações

• Previous basic accounting and administrative experience is a must.
• Previous experience in an international environment is desired.

Responsabilidades

• Primary contact person for accounting and administrative matters for Employees in Brazil.
• Manage Grants reports for multiple countries including Argentina, Brazil, Chile, and Mexico.
• Manage administrative tasks, including meetings and business travel bookings.
• Office management, including purchasing and liaising with vendors.
• Prepare Accounts Payable list according to corporate reporting rules.

Conhecimentos

Full working proficiency in Spanish

Full working proficiency in Portuguese

Intermediate English

Well-developed communication skills

Good organizational skills

Problem-solving

Proficiency in MS Office (Word, Excel & PowerPoint)

Formação académica

Bachelor degree or in process education in Finance or Accounting

Ferramentas

SAP knowledge

Descrição da oferta de emprego

Company Description

We are the company that cares - for our staff, for our clients, for our partners and for the quality of the work we do.

A dynamic, global company founded in , we bring together more than 2,700 driven, dedicated and passionate individuals.

We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

We are looking for a professional, qualified and enthusiastic individual to take up a full-time position of an Administrator, Office Management to support our well established team in_ _Brazil.

Home-Based position in Brazil

Only CVs in English will be considered

You will be responsible for:

• Primary contact person for accounting and administrative matters for Employees in Brazil
• Manage Grants reports for Argentina, Brazil, Chile, Colombia, Mexico and Peru; prepare and upload it; coordinate issuance of Grant invoices for the region,
• Manage administrative tasks, including meetings, events, business travel bookings, calendar management and minute taking,
• Office management, including purchasing office supplies, coordinating maintenance / repairs and liaising with vendors,
• Liaise with internal and external stakeholders to ensure the effective running of building and facilities,
• Prepare Accounts Payable list to be booked by external accountants according to corporate / group reporting rules,
• Enter payments in banking website and coordinate bank approval (vendors, employee expenses, employee benefits, taxes, payroll, regulatory, etc.),
• Send remittances / proof of payments to vendors and employees,
• Cash planning; reconcile monthly bank statement and manage corporate credit cards,
• Provide support on : monthly G&A accruals; monthly General Ledger reconciliations; accounting matters and corporate / group reporting rules; and annual budget process as requested,
• Out of Pocket expenses : prepare and upload reports, coordinate issuance of OOP invoices, reconcile OOP expenses with accounting records, calculate monthly OOP accruals and liaison with OOP global department.

Qualifications

• Full working proficiency in Spanish and Portuguese :
• Intermediate English
• Previous basic accounting and administrative experience is a must
• Previous experience in an international environment is desired
• Bachelor degree or in process education in Finance or Accounting is a must
• SAP knowledge is preferred
• Well-developed communication skills
• Good organizational skills and the ability to work with varied tasks / responsibilities
• Problem-solving, ability to take initiative and act proactively
• Discreet, trustworthy and able to manage confidential information
• Proficiency in MS Office (Word, Excel & PowerPoint)

Additional Information

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.