Administrative Assistant

Jobtailor; Curitiba; Presencial; BRL 60 000 - 90 000; Tempo integral

Resumo da oferta

Jobtailor is seeking a Facilities Administrator to oversee maintenance, vendor coordination, and procurement for corporate facilities in Curitiba. You will manage preventive and corrective maintenance, track budgets and contracts, organize meeting spaces, and ensure safe, compliant, and efficient operations.

The role requires experience in facilities management, vendor relations, and inventory control, with strong Excel/Outlook skills.

Qualificações

• Experience with administrative routines across facilities and building maintenance.
• Proven ability to work with vendors, service providers, and procurement processes.
• Knowledge of inventory, consumption, and supply replenishment control.
• Basic knowledge of invoices, budgets, contracts, and payment processes.

Responsabilidades

• Oversee maintenance, upkeep, and outsourced services ensuring quality, timeliness, and compliance.
• Monitor preventive and corrective maintenance with vendors and oversee execution.
• Identify infrastructure repair, maintenance, and improvement needs.
• Organize meeting rooms and infrastructure-related requests.
• Obtain quotes, submit purchase orders, and track deliveries and vendors.
• Manage inventory, consumption, and replenishment of cleaning, pantry, and office supplies.
• Track contracts, deadlines, invoices, budgets, and department documentation.
• Process payments, reimbursements, and expense reports.
• Keep records, reports, and metrics related to costs and services up to date.
• Identify improvement opportunities and support standardization of Facilities processes.

Conhecimentos

Facilities management

Vendor management

Inventory control

Budgeting & invoicing

Microsoft Office

Document management

Preventive maintenance

Technical qualification

Formação académica

Technical qualification in Building Construction or related field

Ferramentas

Microsoft Excel

Microsoft Outlook

Descrição da oferta de emprego

Oversee maintenance, upkeep, and other outsourced services, ensuring quality, timeliness, and compliance
Monitor preventive and corrective maintenance, contacting vendors and overseeing execution
Identify infrastructure repair, maintenance, and improvement needs
Ensure the organization, upkeep, safety, and functionality of corporate facilities
Support the organization of meeting rooms, events, and infrastructure-related requests
Obtain quotes, submit purchase orders, and track deliveries and vendors
Manage inventory, consumption, and replenishment of cleaning, pantry, and office supplies
Track contracts, deadlines, invoices, budgets, and department documentation
Process payments, reimbursements, and expense reports
Keep records, reports, and metrics related to consumption, costs, and services up to date
Identify improvement opportunities and support the standardization of Facilities processes

Requirements

• Experience with administrative routines, Facilities, and building maintenance
• Experience working with vendors, service providers, and procurement processes
• Knowledge of inventory, consumption, and supply replenishment control
• Basic knowledge of invoices, budgets, contracts, and payment processes
• Proficiency in Microsoft Office, especially Excel and Outlook
• Strong document, contract, and deadline organization and tracking skills
• Knowledge of preventive and corrective maintenance is a plus
• A technical qualification in Building Construction, Electrical Systems, Building Maintenance, or a related field is a plus

Core Competencies

Demonstrates expertise in Facilities Management, including oversight of maintenance, vendor management, and procurement processes. Proficient in tracking budgets, contracts, and inventory control while ensuring compliance and quality in service delivery.

Highest-signal resume keywords

• Facilities Management
• Vendor Management
• Budget Tracking
• Inventory Control
• Microsoft Office Proficiency

ATS Optimization Keywords

Hard Skills

• Preventive Maintenance
• Corrective Maintenance
• Contract Management
• Invoice Processing
• Expense Reporting
• Supply Replenishment
• Document Organization
• Building Maintenance
• Technical Qualification in Building Construction
• Electrical Systems Knowledge

Soft Skills

• Organizational Skills
• Communication Skills
• Attention to Detail
• Problem-Solving Skills

Industry Keywords

• Facilities Upkeep
• Service Providers
• Procurement Processes
• Corporate Facilities Management
• Meeting Room Organization

Tools & Technologies

• Microsoft Excel
• Microsoft Outlook