Administrative Controls Assistant

Jobtailor; São Paulo; Presencial; BRL 33 000 - 60 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo, Brazil, seeks a detail-oriented administrative support specialist to assist the Administrative Controls and Supply Chain teams. You will handle document receipt/verification, data entry, and tracking of deadlines across departments.

The role requires strong organization, proficiency with spreadsheets/ERP, and the ability to collaborate across Purchasing, Finance, Tax, and Warehouse teams to improve controls and KPIs.

Qualificações

• Organization and attention to detail are essential.
• Strong communication skills and a sense of urgency are required.
• Disciplined in monitoring deadlines and maintaining documentation.
• Proactive in identifying outstanding items and issues.
• Ability to work with different departments and learn new processes quickly.
• Experience with ERP systems and Excel for data tracking.
• Knowledge of purchasing and receiving processes and related controls.
• Familiarity with performance indicators and process improvement.

Responsabilidades

• Support administrative routines within the Administrative Controls and Supply Chain teams.
• Support the receipt, verification, and entry of documents.
• Track outstanding items, deadlines, and requests from different departments.
• Update spreadsheets, systems, controls, and performance indicators.
• Support the registration of suppliers, items, and information in company systems.
• Support the monitoring of purchase orders, deliveries, and requests.
• Organize documents and information to support departmental processes.
• Support controls related to contracts, services, and third-party providers.
• Follow up with internal departments and suppliers when necessary.
• Support the identification and correction of discrepancies and outstanding operational items.
• Provide support for requests from Purchasing, Finance, Tax, Warehouse, and operational teams.
• Contribute to the organization and improvement of Administrative Controls processes.
• Perform other administrative activities related to the Supply Chain area.

Conhecimentos

Organization

Attention to detail

Strong communication skills

Sense of urgency

Discipline in monitoring deadlines

Proactivity

Teamwork

Ability to learn quickly

Ability to work with multiple depts

Intermediate Excel skills

ERP experience

Experience in administrative,Purching,

Knowledge of purchasing processes

Knowledge of receiving processes

Experience with controls and KPIs

Ferramentas

ERP systems

Excel

Descrição da oferta de emprego

• Support administrative routines within the Administrative Controls and Supply Chain teams
• Support the receipt, verification, and entry of documents
• Track outstanding items, deadlines, and requests from different departments
• Update spreadsheets, systems, controls, and performance indicators
• Support the registration of suppliers, items, and information in company systems
• Support the monitoring of purchase orders, deliveries, and requests
• Organize documents and information to support departmental processes
• Support controls related to contracts, services, and third-party providers
• Follow up with internal departments and suppliers when necessary
• Support the identification and correction of discrepancies and outstanding operational items
• Provide support for requests from Purchasing, Finance, Tax, Warehouse, and operational teams
• Contribute to the organization and improvement of Administrative Controls processes
• Perform other administrative activities related to the Supply Chain area

Requirements

• Organization
• Attention to detail
• Strong communication skills
• Sense of urgency
• Discipline in monitoring deadlines
• Ease with systems and spreadsheets
• Ability to work with different departments
• Proactivity in identifying outstanding items
• Ability to learn new processes quickly
• Teamwork
• Intermediate Excel skills
• ERP experience
• Experience in administrative, purchasing, finance, tax, or Supply Chain functions
• Knowledge of purchasing and/or receiving processes
• Experience with controls and performance indicators

Core Competencies

Demonstrates strong organizational skills and attention to detail while supporting administrative routines within Supply Chain and Administrative Controls. Proficient in using ERP systems and Excel to track performance indicators and manage documentation effectively.

Highest-signal resume keywords

• Intermediate Excel Skills
• ERP Experience
• Experience in Administrative Functions
• Knowledge of Purchasing Processes
• Strong Communication Skills

ATS Optimization Keywords

Hard Skills

• Document Verification
• Data Entry
• Performance Indicator Tracking
• Supplier Registration
• Purchase Order Monitoring
• Administrative Process Improvement
• Controls Management
• Discrepancy Identification
• Spreadsheet Management
• Operational Support

Soft Skills

• Organization
• Attention to Detail
• Sense of Urgency
• Proactivity
• Teamwork

Industry Keywords

• Supply Chain
• Purchasing
• Finance
• Tax
• Administrative Controls