Office & Facility Administrative Assistant - Part Time 3/5th

Michael Page (Belgium); Zaventem; On-site; EUR 36,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Dynamic international setting

Learning & development opportunities

Work‑life balance culture

Job summary

Michael Page Belgium is seeking an Office/Facility & Administrative Coordinator to join our team near Zaventem. You will act as the first contact for facilities, maintain records, manage ticketing, and coordinate office logistics while supporting safety documentation under QHSE guidelines.

The role requires fluent English and French or Dutch, previous admin or facilities coordination experience, strong organisational skills, and proficiency in MS Office.

Qualifications

• Fluent in English and French or Dutch.
• Previous experience in administrative support, office management, or facilities coordination.
• Strong organisational, communication, and interpersonal skills with a customer‑focused, solution‑oriented mindset.
• Ability to work independently with high attention to detail and confidence using MS Office.
• Comfortable coordinating with multiple stakeholders in a dynamic environment.

Responsibilities

• Act as first contact for all facilities questions and service requests.
• Keep documents, records, and vendor information organised and up to date.
• Manage ticketing system by assigning requests and ensuring timely follow‑up.
• Coordinate small office moves, furniture needs, and daily workplace logistics.
• Help organise supplier visits, meetings, and on‑site interventions.
• Support QHSE activities by maintaining safety documentation and assisting with inspections.

Skills

English fluency

French or Dutch

Office management

MS Office

Tools

MS Office

Job description

• Dynamic & innovative working environment
• Varied office, facility and administrative responsibilities

About Our Client

Our client is a leading international company active in life sciences sector, known for its strong focus on innovation, research, and high‑quality standards. With a collaborative culture and a commitment to employee well‑being, they offer a dynamic work environment where people can grow, contribute, and make a real impact. The company is located at the border of Brussels/Zaventem and easily accessible by public transport from Brussels and surroundings.

Job Description

As Office/Facility & Administrative Coordinator you'll:

• Act as first contact for all facilities questions and service requests.
• Keep documents, records, and vendor information organised and up to date.
• Manage ticketing system by assigning requests and ensuring timely follow‑up.
• Coordinate small office moves, furniture needs, and daily workplace logistics.
• Help organise supplier visits, meetings, and on‑site interventions.
• Support QHSE activities by maintaining safety documentation and assisting with inspections.

The Successful Applicant

• Fluent in English and French or Dutch
• Previous experience in administrative support, office management, or facilities coordination.
• Strong organisational, communication, and interpersonal skills with a customer‑focused, solution‑oriented mindset.
• Ability to work independently with high attention to detail and confidence using MS Office.
• Comfortable coordinating with multiple stakeholders in a dynamic environment.

What's on Offer

• A competitive salary package
• A dynamic and supportive work environment within an international life sciences setting
• Real opportunities to learn, grow and develop your career in facilities/office management
• A positive company culture that values work‑life balance and a collaborative team spirit