Facilities & Office Coordinator — Growth in Life Sciences

Michael Page (Belgium); Zaventem; On-site; EUR 36,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Dynamic international setting

Learning & development opportunities

Work‑life balance culture

Job summary

Michael Page Belgium is seeking an Office/Facility & Administrative Coordinator to join our team near Zaventem. You will act as the first contact for facilities, maintain records, manage ticketing, and coordinate office logistics while supporting safety documentation under QHSE guidelines.

The role requires fluent English and French or Dutch, previous admin or facilities coordination experience, strong organisational skills, and proficiency in MS Office.

Qualifications

• Fluent in English and French or Dutch.
• Previous experience in administrative support, office management, or facilities coordination.
• Strong organisational, communication, and interpersonal skills with a customer‑focused, solution‑oriented mindset.
• Ability to work independently with high attention to detail and confidence using MS Office.
• Comfortable coordinating with multiple stakeholders in a dynamic environment.

Responsibilities

• Act as first contact for all facilities questions and service requests.
• Keep documents, records, and vendor information organised and up to date.
• Manage ticketing system by assigning requests and ensuring timely follow‑up.
• Coordinate small office moves, furniture needs, and daily workplace logistics.
• Help organise supplier visits, meetings, and on‑site interventions.
• Support QHSE activities by maintaining safety documentation and assisting with inspections.

Skills

English fluency

French or Dutch

Office management

MS Office

Tools

MS Office

Job description

Michael Page Belgium is seeking an Office/Facility & Administrative Coordinator to join our team near Zaventem. You will act as the first contact for facilities, maintain records, manage ticketing, and coordinate office logistics while supporting safety documentation under QHSE guidelines.

The role requires fluent English and French or Dutch, previous admin or facilities coordination experience, strong organisational skills, and proficiency in MS Office.