Facilities Coordinator

SThree; Brussel; On-site; EUR 34,000 - 48,000; Full time

Benefits offered by this job

Bonus

28 days holiday

Private healthcare

Volunteer days

Share scheme

Job summary

SThree is seeking an organised Facilities Coordinator to support day-to-day operations across our Brussels and Antwerp offices. This hands-on, onsite role covers reception, facilities management, and ESG initiatives, with a focus on creating a safe, efficient, and welcoming workplace.

You will be the frontline for employees, visitors, contractors and suppliers, coordinating maintenance, space planning, and office services, while collaborating with the real estate and facilities teams to drive

Qualifications

• 2+ years experience in Facilities Management, Workplace Services or Office Coordination.
• Strong administration and organisational skills.
• Excellent communication and customer service.
• Good working knowledge of Microsoft Office, including Outlook and Excel.
• Able to manage multiple priorities and work independently.
• Desirable: IOSH or equivalent health & safety awareness.

Responsibilities

• Welcome visitors and manage sign-in procedures; ensure a professional reception experience.
• Coordinate daily facilities operations, including maintenance, cleaning, and space management.
• Support health & safety activities, risk assessments, and incident reporting.
• Assist with ESG initiatives and sustainability reporting.
• Maintain facilities records, assets, and supplier contracts; support procurement and invoicing.

Skills

Facilities coordination

Administration

Communication

Tools

Microsoft Office

Outlook

Excel

SharePoint

Job description

We're looking for an organised and proactive Facilities Coordinator to support the day-to-day running of our Brussels and Antwerp offices. This is an excellent opportunity for someone with experience in facilities, workplace services, office coordination, or a similar role who enjoys creating a positive and productive workplace experience.

As the first point of contact for employees, visitors, contractors, and suppliers, you'll play a key role in ensuring our offices operate smoothly, safely, and efficiently. Working closely with the Regional Real Estate & Facilities Manager, you'll support facilities operations, health & safety activities, ESG initiatives, vendor management, and workplace projects across both locations.

This is a hands-on, onsite position, splitting your time between our Brussels office (3 days per week) and Antwerp office (2 days per week), providing an excellent opportunity to make a visible impact on the employee experience and workplace environment.

About Us

SThree is the global STEM workforce consultancy, fusing ambition, expertise and technology. We advise businesses, build expert teams and deliver project solutions, to outpace tomorrow, together.

We've been in STEM for over 40 years, building a global team with local expertise across Engineering, Life Sciences and Technology.

We aspire to be the game-changers in STEM. We are all in, we build partnerships, we think big, and we do the right thing. We bring skilled people together, whatever the speed, scale and scope of the ambition, to build the future.

What you’ll be doing

Reception & Workplace Experience

• Welcome visitors and manage sign-in procedures.
• Ensure the reception area provides a professional and welcoming experience.
• Handle incoming mail, deliveries, and courier services.
• Maintain meeting rooms and office spaces to a high standard.
• Conduct office tours for new employees.
• Support internal events and meeting room set‑ups.

Facilities Management

• Carry out daily and weekly office inspections.
• Coordinate planned preventative maintenance (PPM) and reactive maintenance works.
• Manage facilities requests through internal systems.
• Support supplier and contractor management, including site inductions and permits.
• Monitor office cleaning standards and liaise with service providers.
• Maintain the site's fixed asset register and facilities records.
• Manage office supplies, stationery, refreshments, and consumables.
• Create and manage purchase orders.
• Track supplier contracts and service performance.
• Maintain facilities documentation and records.
• Support facilities reporting and status updates.
• Update SharePoint, knowledge bases, and internal communication channels.

Health & Safety

• Support the office's health & safety compliance activities.
• Assist with workplace risk assessments.
• Review contractor RAMS and issue permits where required.
• Support accident and incident reporting.

  ESG & Sustainability

  • Champion sustainable workplace initiatives.
  • Collect and report energy, waste, recycling, and utility data.
  • Support environmental compliance and carbon reporting requirements.
  • Promote best practice around recycling and sustainability.
  • Work alongside building management teams on ESG initiatives.

  What we're looking for

  • 2+ years experience in Facilities Management, Workplace Services, Office Coordination or a similar role.
  • Strong administration and organisational skills.
  • Excellent communication and customer service skills.
  • Good working knowledge of Microsoft Office, including Outlook and Excel.
  • Able to manage multiple priorities and work independently.
  • A proactive and solutions-focused approach.
  • Desirable: IOSH or equivalent health & safety awareness (training can be provided)

  What's in it for you

  • Bonus linked to company and personal performance.
  • 28 days holiday plus public holidays, with an annual leave purchase scheme.
  • Private healthcare, discounted dental insurance, and health cashback scheme.
  • Paid volunteering days and caregiver leave.
  • Access to retail discounts and our company share scheme.

  What we stand for

  We're committed to ensuring that every colleague, candidate and member of our community experiences fair, equitable and respectful treatment. We stride to create an environment where everyone belongs, feels valued and is supported to thrive. If you require any assistance or reasonable adjustments during the application process, please let us know. We're here to help.