Office & Facility Administrative Assistant - Part Time 3/5th

Michael Page; Sint-Stevens-Woluwe; On-site; EUR 30,000 - 42,000; Full time

Job summary

Michael Page is assisting a leading life sciences client located on the Brussels border, seeking an organised administrator to support facilities coordination. You will handle service requests, maintain documents, and liaise with internal stakeholders to keep daily operations running smoothly.

Fluency in English and either French or Dutch is required. The role offers a dynamic environment, exposure to QHSE activities, and opportunities to contribute to office logistics and supplier coordination.

Qualifications

• Strong organisational abilities and proactive approach.
• Fluent in English and French or Dutch.
• Experience in administration or facilities coordination is a plus.

Responsibilities

• Act as first contact for all facilities questions and service requests.
• Keep documents, records, and vendor information organised and up to date.
• Manage ticketing system by assigning requests and ensuring timely follow‑up.
• Coordinate small office moves, furniture needs, and daily workplace logistics.
• Help organise supplier visits, meetings, and on‑site interventions.
• Support QHSE activities by maintaining safety documentation and assisting with inspections.

Skills

Organizational skills

Multilingual: English + French/Dutch

Communication

Tools

Ticketing system

Vendor management

Job description

Are you looking for an new opportunity within administration and facility coordination? You will be a key support to the team, ensuring smooth daily operations. You'll manage service requests, provide high‑quality administrative assistance, and service to internal stakeholders. This role is ideal for a highly organised, proactive professional who thrives in a dynamic environment fluent in English and French or Dutch.

Client Details

Our client is a leading international company active in life sciences sector, known for its strong focus on innovation, research, and high‑quality standards. With a collaborative culture and a commitment to employee well‑being, they offer a dynamic work environment where people can grow, contribute, and make a real impact. The company is located at the border of Brussels/Zaventem and easily accessible by public transport from Brussels and surroundings.

Description

• Act as first contact for all facilities questions and service requests.
• Keep documents, records, and vendor information organised and up to date.
• Manage ticketing system by assigning requests and ensuring timely follow‑up.
• Coordinate small office moves, furniture needs, and daily workplace logistics.
• Help organise supplier visits, meetings, and on‑site interventions.
• Support QHSE activities by maintaining safety documentation and assisting with inspections.