Management Assistant | Zaventem

Arcadius bv; Zaventem; Hybrid; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Arcadius bv, a well-established international company near Brussels, seeks a Management Assistant to support management and teams with administrative and organisational tasks. The role offers hybrid work with three days in the office, allowing active participation in a dynamic, international environment.

You will handle calendars, meetings, travel, and the preparation of presentations and documents, while liaising with suppliers and internal stakeholders to ensure timely, accurate follow-up and

Qualifications

• Minimum five years of experience as a Management Assistant, Team Assistant or similar role.
• Confident communication in Dutch, French and English with colleagues and external contacts.
• Proficient with MS Office and quick to learn new tools and systems.
• Organise work independently and balance competing priorities.
• Accurate, reliable and able to maintain confidentiality.
• Proactive, able to suggest practical improvements.

Responsibilities

• Manage calendars, organise meetings and arrange business travel.
• Coordinate meetings and events, handling venues, suppliers and logistics.
• Prepare and format presentations, correspondence and documents.
• Follow up on requests, deadlines and actions with the right people.
• Support administrative processes, maintain records and coordinate approvals.
• Liaise with suppliers and external partners and follow up on arrangements.
• Collaborate with internal teams to ensure requests are handled on time.
• Identify needs, resolve issues and suggest improvements to organisation.

Skills

Calendars

Meetings

Travel

Presentations

Administrative support

Supplier liaison

Independent working

Prioritisation

Accuracy

Confidentiality

Initiative

Team collaboration

Dutch

French

English

Tools

MS Office

Job description

Our client is an established international company in the northern outskirts of Brussels. You will join a team where collaboration, initiative and reliable support are valued.

Do you enjoy organising, thinking ahead and making sure things get done? For an international company in the northern outskirts of Brussels, we are looking for a Management Assistant to provide administrative and organisational support to management and the team, and coordinate day-to-day activities.

You help management and the team stay organised by taking care of practical arrangements and following up on administrative tasks. You work with colleagues across the organisation and are a reliable point of contact for external partners.

• You manage calendars, organise meetings and arrange business travel.
• You coordinate meetings and events, taking care of venues, suppliers, logistics and follow-up.
• You prepare and format presentations, correspondence and meeting documents.
• You follow up on requests, deadlines and agreed actions, making sure the right information reaches the right people.
• You support administrative processes, maintain accurate records and coordinate internal approvals.
• You liaise with suppliers and external partners and follow up on practical arrangements.
• You work with internal support teams to ensure requests are handled correctly and on time.
• You identify what is needed, resolve practical issues and suggest improvements to the way work is organised.

• A permanent, full-time position with varied administrative and organisational responsibilities.
• A hybrid working arrangement with three days per week in the office.
• A salary in line with your experience, complemented by a benefits package.
• A role with room for initiative and ownership of your work.
• An international environment where you can develop your skills and learn new ways of working.

Interested? Can't wait to get to know you!

• You have at least five years of experience as a Management Assistant, Team Assistant or in a similar support role.
• You communicate confidently in Dutch, French and English, both with colleagues and external contacts.
• You are comfortable using MS Office and can quickly find your way around new digital tools and systems.
• You organise your work independently and know how to balance different priorities.
• You work accurately, follow through on commitments and respect confidentiality.
• You take initiative and look for practical solutions, while knowing when to check or ask for guidance.
• You enjoy supporting others and contribute to a positive working atmosphere.
• You are comfortable working with several colleagues and adapting to changing needs.
• Experience in an international environment or with organising events is an advantage.

Our client is an established international company in the northern outskirts of Brussels. You will join a team where collaboration, initiative and reliable support are valued.