Management Assistant

Arcadius; Zaventem; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development

Job summary

Arcadius, an international company on the northern outskirts of Brussels, seeks a Management Assistant to provide administrative and organisational support to management and the team. You will manage calendars, meetings and travel; coordinate events; prepare documents; and liaise with suppliers and internal teams in a hybrid setup.

You will join a team valuing initiative, reliability and proactive problem solving in a dynamic international environment.

Qualifications

• Five years of experience as a Management Assistant, Team Assistant or similar role.
• Proficient in Dutch, French and English.
• Comfortable with MS Office and quick to learn new tools.
• Ability to organise work independently and balance priorities.
• Demonstrates accuracy, confidentiality and proactive problem solving.

Responsibilities

• Manage calendars, organise meetings and arrange business travel.
• Coordinate meetings and events: venues, suppliers, logistics and follow-up.
• Prepare and format presentations, correspondence and documents.
• Follow up on requests, deadlines and actions, ensuring information reaches the right people.
• Support administrative processes and maintain accurate records; coordinate internal approvals.
• Liaise with suppliers and external partners; follow up on practical arrangements.
• Collaborate with internal support teams to ensure timely handling of requests.
• Identify needs, resolve issues andSuggest improvements to work organisation.

Skills

Dutch

French

English

MS Office

Organisational skills

Prioritisation

Confidentiality

Initiative

Team support

Adaptability

Job description

Do you enjoy organising, thinking ahead and making sure things get done? For an international company in the northern outskirts of Brussels, we are looking for a Management Assistant to provide administrative and organisational support to management and the team, and coordinate day-to-day activities.

Je functie

You help management and the team stay organised by taking care of practical arrangements and following up on administrative tasks. You work with colleagues across the organisation and are a reliable point of contact for external partners.

• You manage calendars, organise meetings and arrange business travel.
• You coordinate meetings and events, taking care of venues, suppliers, logistics and follow-up.
• You prepare and format presentations, correspondence and meeting documents.
• You follow up on requests, deadlines and agreed actions, making sure the right information reaches the right people.
• You support administrative processes, maintain accurate records and coordinate internal approvals.
• You liaise with suppliers and external partners and follow up on practical arrangements.
• You work with internal support teams to ensure requests are handled correctly and on time.
• You identify what is needed, resolve practical issues and suggest improvements to the way work is organised.

Je profiel

• You have at least five years of experience as a Management Assistant, Team Assistant or in a similar support role.
• You communicate confidently in Dutch, French and English, both with colleagues and external contacts.
• You are comfortable using MS Office and can quickly find your way around new digital tools and systems.
• You organise your work independently and know how to balance different priorities.
• You work accurately, follow through on commitments and respect confidentiality.
• You take initiative and look for practical solutions, while knowing when to check or ask for guidance.
• You enjoy supporting others and contribute to a positive working atmosphere.
• You are comfortable working with several colleagues and adapting to changing needs.
• Experience in an international environment or with organising events is an advantage.

Our client is an established international company in the northern outskirts of Brussels. You will join a team where collaboration, initiative and reliable support are valued.

• A permanent, full-time position with varied administrative and organisational responsibilities.
• A hybrid working arrangement with three days per week in the office.
• A salary in line with your experience, complemented by a benefits package.
• A role with room for initiative and ownership of your work.
• An international environment where you can develop your skills and learn new ways of working.