International Management Assistant — Hybrid, Full-Time

Arcadius; Zaventem; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development

Job summary

Arcadius, an international company on the northern outskirts of Brussels, seeks a Management Assistant to provide administrative and organisational support to management and the team. You will manage calendars, meetings and travel; coordinate events; prepare documents; and liaise with suppliers and internal teams in a hybrid setup.

You will join a team valuing initiative, reliability and proactive problem solving in a dynamic international environment.

Qualifications

• Five years of experience as a Management Assistant, Team Assistant or similar role.
• Proficient in Dutch, French and English.
• Comfortable with MS Office and quick to learn new tools.
• Ability to organise work independently and balance priorities.
• Demonstrates accuracy, confidentiality and proactive problem solving.

Responsibilities

• Manage calendars, organise meetings and arrange business travel.
• Coordinate meetings and events: venues, suppliers, logistics and follow-up.
• Prepare and format presentations, correspondence and documents.
• Follow up on requests, deadlines and actions, ensuring information reaches the right people.
• Support administrative processes and maintain accurate records; coordinate internal approvals.
• Liaise with suppliers and external partners; follow up on practical arrangements.
• Collaborate with internal support teams to ensure timely handling of requests.
• Identify needs, resolve issues andSuggest improvements to work organisation.

Skills

Dutch

French

English

MS Office

Organisational skills

Prioritisation

Confidentiality

Initiative

Team support

Adaptability

Job description

Arcadius, an international company on the northern outskirts of Brussels, seeks a Management Assistant to provide administrative and organisational support to management and the team. You will manage calendars, meetings and travel; coordinate events; prepare documents; and liaise with suppliers and internal teams in a hybrid setup.

You will join a team valuing initiative, reliability and proactive problem solving in a dynamic international environment.