Part-Time Brussels Freelance Executive Assistant to Director

Arcadius bv; Brussel Hoofdstad; Sur place; EUR 22 000 - 40 000; Temps partiel

Résumé du poste

Arcadius bv in Brussels is seeking an experienced Executive Assistant for a long-term, part-time project supporting a senior Director in an international environment. The role blends executive support with light office management in a small team.

You will handle diary management, travel, correspondence, and external relations, with a high degree of discretion, accuracy and representational skills. Working from the Brussels office is required; freelancer status is welcomed, 3 days per week.

Qualifications

• Proven experience as EA or senior management support.
• Excellent command of French and English; basic Dutch.
• Strong written communication and spelling.
• Proficient MS Office skills.
• Discretion, diplomacy and professionalism.

Responsabilités

• Manage the Director’s diary and meetings.
• Remind and monitor the agenda for meetings.
• Handle correspondence and drafting.
• Organise meetings with stakeholders.
• Arrange restaurant and hotel bookings.
• Coordinate travel arrangements.
• Prepare and follow up on admin files.
• File and archive documents.
• Process expense reports per HQ procedures.
• Monitor budgets and invoices.
• Support events and international meetings.
• Maintain external relations when Director is absent.
• Handle reception and calls.
• Oversee office supplies and supplier contacts.
• Foster relations with Paris HQ.

Connaissances

Executive Support

French & English

Dutch basics

MS Office

Discretion

Outils

MS Office

Description du poste

Arcadius bv in Brussels is seeking an experienced Executive Assistant for a long-term, part-time project supporting a senior Director in an international environment. The role blends executive support with light office management in a small team.

You will handle diary management, travel, correspondence, and external relations, with a high degree of discretion, accuracy and representational skills. Working from the Brussels office is required; freelancer status is welcomed, 3 days per week.