Hybrid Management Assistant for an International Team

Arcadius bv; Zaventem; Hybrid; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Arcadius bv, a well-established international company near Brussels, seeks a Management Assistant to support management and teams with administrative and organisational tasks. The role offers hybrid work with three days in the office, allowing active participation in a dynamic, international environment.

You will handle calendars, meetings, travel, and the preparation of presentations and documents, while liaising with suppliers and internal stakeholders to ensure timely, accurate follow-up and

Qualifications

• Minimum five years of experience as a Management Assistant, Team Assistant or similar role.
• Confident communication in Dutch, French and English with colleagues and external contacts.
• Proficient with MS Office and quick to learn new tools and systems.
• Organise work independently and balance competing priorities.
• Accurate, reliable and able to maintain confidentiality.
• Proactive, able to suggest practical improvements.

Responsibilities

• Manage calendars, organise meetings and arrange business travel.
• Coordinate meetings and events, handling venues, suppliers and logistics.
• Prepare and format presentations, correspondence and documents.
• Follow up on requests, deadlines and actions with the right people.
• Support administrative processes, maintain records and coordinate approvals.
• Liaise with suppliers and external partners and follow up on arrangements.
• Collaborate with internal teams to ensure requests are handled on time.
• Identify needs, resolve issues and suggest improvements to organisation.

Skills

Calendars

Meetings

Travel

Presentations

Administrative support

Supplier liaison

Independent working

Prioritisation

Accuracy

Confidentiality

Initiative

Team collaboration

Dutch

French

English

Tools

MS Office

Job description

Arcadius bv, a well-established international company near Brussels, seeks a Management Assistant to support management and teams with administrative and organisational tasks. The role offers hybrid work with three days in the office, allowing active participation in a dynamic, international environment.

You will handle calendars, meetings, travel, and the preparation of presentations and documents, while liaising with suppliers and internal stakeholders to ensure timely, accurate follow-up and