Senior Executive Assistant to CEO | Hybrid & Multilingual

Arcadius; Vilvoorde; Hybrid; EUR 55,000 - 90,000; Full time

Benefits offered by this job

Fixed contract from day 1

Competitive salary with benefits

38 hours per week or 80% part-time

Leave: 20 days + 4 extra days (FT)

1 day remote per week + €130 remote-aff

Mobile phone subscription

Commuting costs reimbursement

Flexible benefits plan

Varied role with opportunity for成长

Job summary

Arcadius, an international company in Vilvoorde, is looking for an Executive Assistant to support the CEO and the management team. You will manage calendars, arrange European travel, coordinate meetings and documents, and act as a liaison across levels.

You will handle confidential information with discretion, communicate in Dutch, French, and English, and contribute to process improvements with initiative and accuracy.

Qualifications

• 5–10 years of experience as an Executive Assistant or in a senior support role.
• Strong organisational and planning skills; ability to set and protect priorities.
• Independent, proactive, and practical problem-solver.
• Positive, flexible and assertive to align expectations with multiple requests.
• Builds relationships with people at different levels.
• Confidential information handling with care.
• Proficient in Microsoft Office and business apps.
• Communicates professionally in Dutch, French and English (written & spoken).

Responsibilities

• Manage the CEO’s calendar, appointments and administration; safeguard priorities.
• Support Director and management team with calendar and admin tasks.
• Arrange business travel across Europe from start to finish.
• Be a point of contact for internal and external stakeholders; ensure smooth communication.
• Prepare presentations, reports and board materials; handle confidential information.
• Coordinate meetings, corporate hospitality, events and executive visits.
• Follow up on action points and projects across departments (e.g., ESG reporting).
• Coordinate signing of documents and filing.
• Keep the office running smoothly (supplies, mail, external suppliers).

Skills

Organisational skills

Planning skills

Initiative

Flexibility

Assertiveness

Communication with senior leaders

Discretion / confidential information

MS Office

Dutch

French

English

Tools

Microsoft Office

Job description

Arcadius, an international company in Vilvoorde, is looking for an Executive Assistant to support the CEO and the management team. You will manage calendars, arrange European travel, coordinate meetings and documents, and act as a liaison across levels.

You will handle confidential information with discretion, communicate in Dutch, French, and English, and contribute to process improvements with initiative and accuracy.