Brussels-based Administrative & Operations Assistant

Jobat; Oudergem; On-site; EUR 25,000 - 36,000; Full time

Job summary

Jobat is seeking an Administrative Assistant for an international company in Brussels. The role requires over 2 years of administration experience and involves supporting executives with calendars, meetings, and travel arrangements.

Responsibilities include preparing presentations, maintaining SharePoint and contact databases, coordinating invitations, and organizing meeting logistics. The position is based in Brussels and involves front-desk duties such as answering calls and greeting visitors.

Qualifications

• Minimum 2 years of administration experience.

Responsibilities

• Keep agendas up-to-date and ensure consistency amongst Executives’ activities.
• Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.
• Arrange travel plans (flights, hotel reservations etc.).
• Format documents and send e-mail/letters
• Assist with the preparation and the formatting of presentations (PowerPoint)
• Keep our SharePoint up-to-date with meeting materials etc.
• Keep our contact database up to date
• Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
• Collecting and providing all relevant information for internal/external meetings
• Sending outlook invitations and tracking replies
• Gathering working documents, preparing meeting folders and checking presentations’ accuracy
• Organizing Microsoft Teams meetings when relevant
• Ordering lunches
• Setting up meeting rooms for calls and face to face meetings
• Answer phone calls and welcome visitors

Skills

2+ years administration experience

Tools

PowerPoint

SharePoint

Microsoft Teams

Outlook

Job description

Jobat is seeking an Administrative Assistant for an international company in Brussels. The role requires over 2 years of administration experience and involves supporting executives with calendars, meetings, and travel arrangements.

Responsibilities include preparing presentations, maintaining SharePoint and contact databases, coordinating invitations, and organizing meeting logistics. The position is based in Brussels and involves front-desk duties such as answering calls and greeting visitors.