Flying Front Office Manager

Administrative, HR & office support; Brussel; On-site; EUR 36,000 - 39,000; Full time

Benefits offered by this job

Meal vouchers (€8/day)

Eco-vouchers

Company car

Fuel card

International environment

Small dynamic team

Job summary

Robert Half is recruiting a Flying Front Office Manager (M/F/X) for a dynamic organization in the real estate and business centers sector. This hands-on, client-facing role requires strong organization, autonomy, and the ability to work across multiple sites in Belgium.

You will support the Operations Director with daily coordination, front-office management, and professional client interactions in Dutch, English and French, including travel between sites.

Qualifications

• Fluent in Dutch, English, and French (written and spoken).
• Several years of experience in administrative, front-office, office management, or hospitality-oriented roles.
• Strong administrative and organizational skills with attention to detail.
• Willingness to travel between different sites.
• Proficient in Microsoft Office.
• Professional appearance and client-oriented attitude.
• Flexible, punctual, and able to manage multiple priorities.
• Bachelor's degree is an asset.

Responsibilities

• Provide operational and administrative support across multiple sites in Belgium.
• Assist the Operations Director with daily follow-up, process optimization, and new procedures implementation.
• Act as a professional contact for clients, visitors, suppliers, and colleagues in Dutch, English, and French.
• Manage front-office activities, email correspondence, meeting coordination, and practical event logistics.
• Monitor general upkeep and presentation of the business centers, ensuring compliance with standards.
• Prepare and coordinate client onboarding, including office setup, access badges, Wi‑Fi, and related docs.
• Represent the organization professionally during client visits and follow up on inquiries.
• Step in to maintain continuity of service across locations.

Skills

Multilingual: Dutch English French

Microsoft Office

Travel between sites

Education

Bachelor's degree

Job description

Flying Front Office Manager(M/F/X)(with company car)

Location:Multiple sites in Belgium(Brussels,Zaventem,Grimbergen,Antwerp,Turnhout,and future locations)

Employment Type:Full-time,permanent

Work Model:On-site

Sector:Real Estate/Business Centers

Robert Half is currently recruiting a Flying Front Office Manager (M/F/X) for a dynamic organization active in the real estate / business centers sector.

This is an excellent opportunity for a hands-on, service-minded, and highly organized professional who enjoys variety, autonomy, and working in a client-facing environment. In this position, you will support the Operations Director in the day-to-day coordination of activities across several sites in Belgium while helping ensure smooth operations and a high level of client satisfaction.

As Flying Front Office Manager (M/F/X), you will be responsible for:

• Providing operational and administrative support across multiple sites in Belgium, including Brussels, Zaventem, Grimbergen, Antwerp, Turnhout, and future locations;
• Assisting the Operations Director with daily follow-up, process optimization, and the implementation of new procedures;
• Acting as a professional point of contact for clients, visitors, suppliers, and colleagues in Dutch, English, and French;
• Managing front-office activities, email correspondence, meeting coordination, and practical event logistics;
• Monitoring the general upkeep and presentation of the business centers, ensuring compliance with internal standards and protocols;
• Preparing and coordinating client onboarding, including office set-up, access badges, Wi-Fi, and related documentation;
• Representing the organization professionally during client visits and following up on incoming commercial inquiries;
• Stepping in where needed to maintain continuity of service across locations.

The requested qualifications for this position include:

• You are fluent in Dutch, English, and French, both written and spoken;
• You have relevant experience of several years in a similar administrative, front-office, office management, or hospitality-oriented role;
• You have strong administrative and organizational skills with excellent attention to detail;
• You are comfortable working independently and travelling between different sites;
• You have a professional appearance and a client-oriented attitude;
• You are flexible, punctual, and able to manage multiple priorities effectively;
• You are proficient in Microsoft Office;
• You are proactive, solution-oriented, and able to work well under pressure;
• A bachelor's degree is an asset.

As Flying Front Office Manager (M/F/X) our client offers:

• A full-time permanent contract (38 Hours / week)
• A gross monthly salary between €3,200 and €3,500, depending on experience;
• Meal vouchers (€8/day) and eco-vouchers;
• A company car with fuel card for professional travel;
• A varied position with a high degree of autonomy;
• The opportunity to work in an international environment with clients from diverse sectors;
• A role within a small and dynamic team in a growing business environment.

Practical Information

• This is an on-site position; remote work is not possible;
• Standard working hours from Monday to Friday, with shifts scheduled between 8:00 and 18:00 depending on operational needs;
• Flexibility is important, including the willingness to support colleagues when needed.

Robert Half BV and Robert Half Project Sourcing BV process the data from applicants that is required to carry out the application process. You can find more information on data protection, in particular on your rights, at https://www.roberthalf.com/be/en/privacy.