Brussels Office Experience Lead (Remote-Option)

Bird Bird; Brussel Hoofdstad; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Teleworking allowance

Meal vouchers

Eco vouchers

Public transport reimbursement

Job summary

Bird & Bird Brussels is seeking an Office Manager to lead the Reception team and ensure a welcoming, efficient workplace for colleagues, clients and visitors. You will oversee facilities, office services and day‑to‑day operations, coordinating starters and leavers with HR and IT.

This hands‑on role offers visibility and an opportunity to contribute ideas for improving the Brussels office experience while collaborating across the firm on events, travel, and sustainability initiatives.

Qualifications

• Around five years of experience in office management, ideally in professional services.
• Excellent English and good knowledge of Dutch and French.
• Experience leading or supporting a team with a proactive approach.
• Strong organizational skills and the ability to manage competing priorities.
• Clear communication and confident collaboration with a wide range of people.
• Practical, solutions‑focused mindset and ownership of office improvements.

Responsibilities

• Lead and support the Reception team, ensuring a warm and professional welcome for colleagues, clients and visitors.
• Oversee facilities and office services, including supplies, equipment, moves and day‑to‑day operations.
• Coordinate starters and leavers with HR and IT.
• Manage suppliers and monitor service quality and value for money.
• Support health and safety, security, risk management, business continuity and data protection.
• Coordinate office events and client seminars with Marketing, IT and the Social Committee.
• Help implement travel and sustainability policies in Brussels.
• Take part in international Office Management initiatives and share ideas with colleagues across the firm.

Skills

Office management

Team leadership

English fluency

Dutch and French

Organizational skills

Communication skills

Job description

Bird & Bird Brussels is seeking an Office Manager to lead the Reception team and ensure a welcoming, efficient workplace for colleagues, clients and visitors. You will oversee facilities, office services and day‑to‑day operations, coordinating starters and leavers with HR and IT.

This hands‑on role offers visibility and an opportunity to contribute ideas for improving the Brussels office experience while collaborating across the firm on events, travel, and sustainability initiatives.