Brussels Office & Admin Coordinator (Remote-Friendly)

POLITICO Europe; Brussel; On-site; EUR 36,000 - 48,000; Full time

Job summary

POLITICO Europe is seeking a Brussels-based Office Management Assistant to support daily operations, coordinate meetings and travel, and onboard new joiners in Brussels. You will also act as a backup for Paris, London, and Berlin offices and handle various administrative tasks.

The role requires a degree in a related field, at least one year of experience, and strong English and French language skills, with proficiency in MS Office and a proactive, highly organized mindset.

Qualifications

• Degree in Office Management, Hospitality, Tourism or related field.
• At least one year of work experience.
• Professional knowledge of English and French; other European languages are an asset.
• Good command of MS Office and learning new IT platforms.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate office visits and meeting rooms, as well as equipment and catering.
• Handle travel and hotel bookings for staff.
• Proactive office management, inventory and supply orders; follow up on invoices.
• Onboard new joiners in Brussels; backup for other offices (Paris, London, Berlin).
• Provide support with word-processing, reporting, filing, scanning, and PowerPoint tasks.

Skills

MS Office

English & French

IT platforms

Communication skills

Interpersonal skills

Detail orientation

Organized

Customer service

Hospitality mindset

Sense of humor

Education

Degree in Office Management / related field

Job description

POLITICO Europe is seeking a Brussels-based Office Management Assistant to support daily operations, coordinate meetings and travel, and onboard new joiners in Brussels. You will also act as a backup for Paris, London, and Berlin offices and handle various administrative tasks.

The role requires a degree in a related field, at least one year of experience, and strong English and French language skills, with proficiency in MS Office and a proactive, highly organized mindset.