Office Manager – Brussels

Bird & Bird; Brussel Hoofdstad; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Teleworking allowance

Meal vouchers

Eco vouchers

Public transport reimbursement

Job summary

Bird & Bird Brussels is seeking an Office Manager to lead the Reception team and ensure a welcoming, efficient workplace for colleagues, clients and visitors. You will oversee facilities, office services and day‑to‑day operations, coordinating starters and leavers with HR and IT.

This hands‑on role offers visibility and an opportunity to contribute ideas for improving the Brussels office experience while collaborating across the firm on events, travel, and sustainability initiatives.

Qualifications

• Around five years of experience in office management, ideally in professional services.
• Excellent English and good knowledge of Dutch and French.
• Experience leading or supporting a team with a proactive approach.
• Strong organizational skills and the ability to manage competing priorities.
• Clear communication and confident collaboration with a wide range of people.
• Practical, solutions‑focused mindset and ownership of office improvements.

Responsibilities

• Lead and support the Reception team, ensuring a warm and professional welcome for colleagues, clients and visitors.
• Oversee facilities and office services, including supplies, equipment, moves and day‑to‑day operations.
• Coordinate starters and leavers with HR and IT.
• Manage suppliers and monitor service quality and value for money.
• Support health and safety, security, risk management, business continuity and data protection.
• Coordinate office events and client seminars with Marketing, IT and the Social Committee.
• Help implement travel and sustainability policies in Brussels.
• Take part in international Office Management initiatives and share ideas with colleagues across the firm.

Skills

Office management

Team leadership

English fluency

Dutch and French

Organizational skills

Communication skills

Job description

Take ownership of the workplace experience at Bird & Bird Brussels.

Bird & Bird is looking for an Office Manager to help make its Brussels office a welcoming, efficient and well-supported workplace for colleagues, clients and visitors.

This is a hands‑on role with a broad remit and real visibility. You’ll lead the Reception team, oversee essential office services and work with colleagues across the firm to keep the office running smoothly. You’ll also have the opportunity to bring forward ideas and improve how the workplace experience develops.

About Bird & Bird

Bird & Bird is an international law firm with 34 offices worldwide. Its teams advise clients in sectors shaped by technology and change, and the firm is known for exceptional service and exceeding expectations.

The Brussels office brings together 85 professionals representing 10 different nationalities. You’ll join a close‑k‑nit team in a dynamic, international environment, with opportunities to learn, develop and work with colleagues across the firm.

The office is located on Avenue Louise, with easy access by public transport.

Function

• Lead and support the Reception team, ensuring a warm and professional welcome for colleagues, clients and visitors.
• Oversee facilities and office services, including supplies, equipment, office moves and day‑to‑day operations.
• Coordinate starters and leavers with HR and IT.
• Manage suppliers and monitor service quality and value for money.
• Support health and safety, security, risk management, business continuity and data protection.
• Coordinate office events and client seminars with colleagues in Marketing, IT and the Social Committee.
• Help implement the firm’s travel and sustainability policies in Brussels.
• Take part in international Office Management initiatives and share ideas with colleagues across the firm.

Profile

• Around five years’ experience in office management, ideally in a professional services environment
• Excellent English and a good knowledge of Dutch and French.
• Experience leading or supporting a team, with a proactive and motivating approach.
• Strong organisational skills and the ability to manage competing priorities.
• Clear communication skills and confidence working with a wide range of people.
• A practical, solutions‑focused mindset and an interest in improving how an office works.
• Professionalism, integrity and a strong sense of ownership

Offer

• A visible role with real responsibility and the opportunity to shape the Brussels office experience.
• A close‑k‑nit, international team and opportunities to work with colleagues across the firm.
• A competitive salary, annual performance bonus and private pension plan.
• Comprehensive health insurance, including hospitalisation, outpatient and dental cover.
• Up to two days of teleworking per week after four months, plus a €155 net monthly teleworking allowance.
• Meal vouchers and eco vouchers.
• A choice between a car or bike allowance, or full reimbursement of public transport costs.
• A 38‑hour working week and 24 days of annual leave, with an additional day every five years.
• Ongoing training and opportunities to develop your expertise and take on new initiatives.

Recruitment process

Your first interview will be a Teams conversation with Emma Waites of Profile Group, who is managing the recruitment. Candidates progressing to the next stage will meet Bird & Bird’s HR team and senior management at the firm’s Brussels office.