Office Manager - Law firm (M/F/X)

Michael Page (Belgium); Brussel; On-site; EUR 54,000 - 89,000; Full time

Job summary

Michael Page International (Belgium) is partnered with an international law firm in Brussels seeking an Operations Manager to run the daily office operations and support teams.

You will lead facilities, vendor relations, IT liaison, and workplace experience while ensuring health and safety compliance and budget oversight. Ideal candidates have 10+ years in professional services, fluency in French and English, strong project management, and a hands-on, discreet service mindset.

Qualifications

• 10+ years of experience in a law firm, consultancy, or similar professional services environment.
• Fluent in English and French (written and spoken) is mandatory.
• Dutch language is a strong asset.

Responsibilities

• Manage the daily operations of the Brussels office
• Lead and support administrative and office services teams
• Oversee facilities, office maintenance, and workplace experience
• Coordinate suppliers, contractors, and external service providers
• Manage vendor relationships, tenders, and contract negotiations
• Monitor office budgets, expenses, and operational costs
• Organise office events, meetings, and internal initiatives
• Drive process improvements and operational efficiency projects
• Ensure compliance with health & safety and local regulations
• Coordinate onboarding and support employee experience initiatives
• Act as the main contact for landlords, building management, and external stakeholders
• Collaborate closely with leadership and international support teams
• Support business continuity, ESG, and office governance initiatives
• Coordinate local IT-related office needs and employee support

Skills

People management

Office operations

Facilities management

Vendor management

Budget monitoring

Project management

Stakeholder communication

MS Office

Bilingual: English & French

Tools

MS Office

Digital tools

Job description

• Play a key role in a leading international law firm.
• Enjoy real autonomy, visibility, and impact on office operations.

About Our Client

Our client is a highly respected international law firm with a strong reputation for excellence and client service. With a collaborative and professional culture, the firm combines high standards with a supportive working environment where people are encouraged to take ownership and make an impact.

Job Description

• Manage the daily operations of the Brussels office
• Lead and support administrative and office services teams
• Oversee facilities, office maintenance, and workplace experience
• Coordinate suppliers, contractors, and external service providers
• Manage vendor relationships, tenders, and contract negotiations
• Monitor office budgets, expenses, and operational costs
• Organise office events, meetings, and internal initiatives
• Drive process improvements and operational efficiency projects
• Ensure compliance with health & safety and local regulations
• Coordinate onboarding and support employee experience initiatives
• Act as the main contact for landlords, building management, and external stakeholders
• Collaborate closely with leadership and international support teams
• Support business continuity, ESG, and office governance initiatives
• Coordinate local IT-related office needs and employee support

The Successful Applicant

• Minimum 10 years of experience within a law firm, consultancy, or similar professional services environment
• Fluent in French and English, both written and spoken (mandatory)
• Dutch is a strong asset
• Previous people management or team leadership experience
• Excellent organisational and project management skills
• Proactive, hands-on, and solution-oriented mindset
• Able to manage multiple priorities in a fast-paced environment
• Professional, discreet, and service-driven
• Strong knowledge of Microsoft Office and digital tools
• Strong stakeholder management and communication skills

What's on Offer

• Competitive salary aligned with your experience (up to 8,000 gross for the right profile with 10+ years of experience in legal sector or consultancy)
• Flexible working arrangements
• Professional training and development programmes
• International and collaborative working environment
• Inclusive culture focused on wellbeing, growth, and performance