Office manager

Axis.eu; Brussel Hoofdstad; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Remote work allowance

Meal vouchers

Eco-vouchers

Group insurance

Health insurance

Up to 2 days remote work per week

Job summary

Axis Group is seeking an Office Manager to lead the Brussels office, supervising reception, facilities, safety, and compliance with GDPR and ISO standards. You will manage onboarding/offboarding with HR and IT, coordinate events, and oversee budgets and external vendors.

You will also handle travel logistics, risk management, and ESG initiatives in a dynamic, multicultural environment with flexible hours and remote-work allowances.

Qualifications

• Experience leading office teams and reception operations.
• Strong communication with diverse stakeholders.
• Proven ability to implement safety, compliance, and GDPR policies.
• Budget monitoring and vendor coordination.
• Event planning, onboarding/offboarding, and travel logistics.

Responsibilities

• Supervise the reception team and maintain high service quality.
• Oversee office operations, supplies, and facilities.
• Manage onboarding and offboarding with HR and IT.
• Ensure workplace safety, GDPR compliance, and ISO standards.
• Coordinate with vendors for cleaning, telecom, and services.
• Monitor budgets for general services and office expenses.
• Organise internal and client events and team building.
• Coordinate business travel and enforce travel policy.
• Participate in risk management and business continuity planning.
• Contribute to ESG initiatives and international projects.

Skills

Leadership

People management

Communication

Organizational skills

Multilingual

Job description

Join our dynamic team as an Office Manager, where your leadership skills will shine! You'll be at the forefront of maintaining a smooth and efficient office environment, from overseeing reception to ensuring compliance with safety regulations.

You'll manage onboarding processes, coordinate events, and work closely with diverse teams to drive continuous improvement. Enjoy competitive compensation, flexible hours, and a vibrant, multicultural workplace that values your contributions.

• You supervise the reception team and ensure a high-quality service for clients, visitors, and staff;
• You maintain the smooth operation of the office, overseeing supplies, equipment, meeting rooms, catering, and daily services;
• You manage the onboarding and offboarding processes in collaboration with HR and IT teams;
• You ensure workplace safety and health by managing building access, badges, security protocols, and overall well-being;
• You guarantee compliance with GDPR regulations, ISO standards, and internal policies;
• You coordinate with external vendors and service providers, including cleaning, telecommunications, and facility management;
• You monitor budgets associated with general services and office expenses;
• You organize internal and client events, as well as team-building activities;
• You coordinate business travel and enforce the firm's travel policy;
• You participate in risk management and keep business continuity plans up to date;
• You contribute to ESG initiatives and international projects within the firm;
• You collaborate with both local and international teams to ensure the effective operation of the Brussels office.

• You are proficient in English and have a solid understanding of French and Dutch;
• You demonstrate strong leadership skills with experience in team management, fostering collaborative work environments, and nurturing the development of team members;
• You possess exceptional communication abilities, enabling you to effectively engage with a diverse range of stakeholders;
• You are highly organized, detail-oriented, and are capable of juggling multiple priorities while remaining adaptable and solution-focused;
• You have a strong service orientation, being attentive to client needs and committed to delivering high-quality outcomes;
• You exhibit personal qualities such as professionalism, integrity, independence, discretion, and a proactive approach to challenges;
• You have operational skills, with experience in managing suppliers, budgets, events, travel logistics, facilities, safety, compliance, and data protection regulations (GDPR);
• You bring additional attributes such as international experience, a collaborative spirit, and a keen interest in ESG issues, innovation, and continuous improvement.

• A competitive salary reflecting your expertise and experience;
• Performance-based bonuses to reward your contributions;
• A remote work allowance to support your home office setup;
• Meal vouchers and eco-vouchers to enhance your benefits package;
• Group insurance to ensure your financial security;
• Health insurance covering hospital stays and outpatient care;
• Up to two days of remote work per week after a probationary period of four months;
• Flexible working hours, including occasional availability outside regular office hours;
• Access to webinars, training sessions, and online resources for ongoing professional development;
• An international, multicultural, and collaborative work environment;
• A vibrant office atmosphere bringing together diverse nationalities;
• Numerous social and team-building activities to foster camaraderie;
• Collaboration with international teams and offices on various projects;
• A key and strategic role within the Brussels office, contributing to its success;
• A central position in ensuring the effective operation and organization of the office;