Brussels Administration Officer – Maternity Cover (Hybrid)

Administrative, HR & office support; Brussel; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Meal vouchers EUR 8 per worked day

Public transport reimbursement

Telework on Fridays after training

Job summary

Robert Half is recruiting an Administration Officer for a European political party located in the heart of Brussels. The role is a maternity leave replacement starting in November and running until the end of April, with potential longer-term opportunities.

The position offers a 38-hour week, with Monday to Thursday 9:00–18:00 and Friday 9:00–16:00, meal vouchers, and public transport reimbursement. Telework is possible on Fridays after the initial training period within a hybrid setup.

Qualifications

• At least 2 years of administrative, accounting support or office management experience, ideally in an international or European organization.
• Bachelor or Master degree required.
• Strong organisational skills and a high level of accuracy.
• Proficient with Microsoft Office, especially Excel.
• Excellent written and spoken English with a good command of French or Dutch.
• Ability to manage multiple priorities and meet deadlines.
• Reliable, proactive and detail-oriented approach.

Responsibilities

• Manage shared administrative mailboxes and general office correspondence.
• Register and review invoices; maintain supplier records.
• Prepare payments and support budget and expense follow-up.
• Liaise with external accountant and maintain accounting documentation.
• Manage membership fees, donations and financial contributions.
• Monitor contracts, deadlines, renewals and procurement processes.
• Prepare and maintain administrative and financial overviews, reports and internal trackers.
• Review project files for contracts, invoices and supporting docs.
• Support audits, compliance reviews and dealings with public authorities.
• Manage office suppliers, equipment, inventory and external service providers.
• Assist with onboarding and offboarding processes for staff.
• Maintain well-organised administrative files and improve internal workflows.
• Provide general administrative and compliance support as needed.

Skills

Organisational skills

Attention to detail

Multitasking

Education

Bachelor or Master degree

Tools

Microsoft Office

Excel

Job description

Robert Half is recruiting an Administration Officer for a European political party located in the heart of Brussels. The role is a maternity leave replacement starting in November and running until the end of April, with potential longer-term opportunities.

The position offers a 38-hour week, with Monday to Thursday 9:00–18:00 and Friday 9:00–16:00, meal vouchers, and public transport reimbursement. Telework is possible on Fridays after the initial training period within a hybrid setup.