Brussels Office & Administrative Concierge

POLITICO; Brussel Hoofdstad; On-site; EUR 42,000 - 54,000; Full time

Job summary

POLITICO is seeking a Brussels-based Office Management Assistant to support staff and visitors, ensuring a smooth day-to-day experience in the Brussels office. You are the first point of contact with a hospitality mindset and a proactive problem-solving attitude.

In this role you will coordinate visits, arrange travel and hotels, manage office supplies, onboard new joiners in Brussels, and back up other offices when needed, while handling routine admin tasks with accuracy and discretion.

Qualifications

• Degree in a relevant field (Management Assistant / Office Management / Hospitality / Tourism or equivalent) or relevant work experience.
• At least one year of work experience.
• Professional knowledge of English and French; other European languages are an asset.
• Good command of MS Office.
• Comfortable with learning new IT platforms.
• Excellent communication and interpersonal skills.
• Dynamic and pro-active.
• Detail-oriented, accurate and very organized.
• Customer service and hospitality mindset.
• A sense of humor.

Responsibilities

• Coordinate office visits and meeting rooms, as well as equipment and catering.
• Handle travel and hotel bookings for our staff.
• Proactive approach to office management, inventory management and supply orders; following up on invoices.
• Onboard our new joiners in Brussels; serve as the backup, when needed, for other offices (Paris, London, Berlin).
• Provide support with various administrative tasks (word-processing, reporting, filing and scanning of documents, PowerPoint presentations, etc.) as needed.

Skills

Professional knowledge of English and

Education

Degree in Management Assistant, Office Management, Hospitality, Tourism, or similar

Tools

MS Office

Job description

POLITICO is seeking a Brussels-based Office Management Assistant to support staff and visitors, ensuring a smooth day-to-day experience in the Brussels office. You are the first point of contact with a hospitality mindset and a proactive problem-solving attitude.

In this role you will coordinate visits, arrange travel and hotels, manage office supplies, onboard new joiners in Brussels, and back up other offices when needed, while handling routine admin tasks with accuracy and discretion.