Administration Officer

Administrative, HR & office support; Brussel; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Meal vouchers EUR 8 per worked day

Public transport reimbursement

Telework on Fridays after training

Job summary

Robert Half is recruiting an Administration Officer for a European political party located in the heart of Brussels. The role is a maternity leave replacement starting in November and running until the end of April, with potential longer-term opportunities.

The position offers a 38-hour week, with Monday to Thursday 9:00–18:00 and Friday 9:00–16:00, meal vouchers, and public transport reimbursement. Telework is possible on Fridays after the initial training period within a hybrid setup.

Qualifications

• At least 2 years of administrative, accounting support or office management experience, ideally in an international or European organization.
• Bachelor or Master degree required.
• Strong organisational skills and a high level of accuracy.
• Proficient with Microsoft Office, especially Excel.
• Excellent written and spoken English with a good command of French or Dutch.
• Ability to manage multiple priorities and meet deadlines.
• Reliable, proactive and detail-oriented approach.

Responsibilities

• Manage shared administrative mailboxes and general office correspondence.
• Register and review invoices; maintain supplier records.
• Prepare payments and support budget and expense follow-up.
• Liaise with external accountant and maintain accounting documentation.
• Manage membership fees, donations and financial contributions.
• Monitor contracts, deadlines, renewals and procurement processes.
• Prepare and maintain administrative and financial overviews, reports and internal trackers.
• Review project files for contracts, invoices and supporting docs.
• Support audits, compliance reviews and dealings with public authorities.
• Manage office suppliers, equipment, inventory and external service providers.
• Assist with onboarding and offboarding processes for staff.
• Maintain well-organised administrative files and improve internal workflows.
• Provide general administrative and compliance support as needed.

Skills

Organisational skills

Attention to detail

Multitasking

Education

Bachelor or Master degree

Tools

Microsoft Office

Excel

Job description

Administration Officer

Location: Brussels city centre

Contract type: Temporary full-time assignment with potential longer-term opportunities

Robert Half is currently recruiting an Administration Officer for a European political party based in the city centre of Brussels. This is an excellent opportunity for an administrative professional who would like to join an international and mission-driven environment.

The role is intended to cover a maternity leave, starting in November and running until the end of April, with possible opportunities beyond the initial assignment.

The responsibilities for this position include:

• Managing shared administrative mailboxes and handling general office correspondence;
• Registering and reviewing invoices while maintaining accurate supplier records;
• Preparing payments and supporting budget and expense follow-up;
• Liaising with the external accountant and maintaining accounting documentation;
• Managing membership fees, donations and financial contributions;
• Monitoring contracts, deadlines, renewals and procurement processes;
• Preparing and maintaining administrative and financial overviews, reports and internal trackers;
• Reviewing project files and ensuring contracts, invoices and supporting documentation are complete;
• Supporting the preparation of documents for audits, compliance reviews and public authorities;
• Managing office suppliers, equipment, inventory and external service providers;
• Assisting with onboarding and offboarding processes for staff;
• Maintaining well-organised administrative files and contributing to improved internal workflows and procedures;
• Providing general administrative and compliance support as needed.

The requested qualifications for this position include:

• At least 2 years of previous experience in administration, accounting support or office management, ideally in an international or European organization;
• You a bachelor or a Master degree;
• Strong organisational skills and a high level of accuracy;
• Good knowledge of Microsoft Office, especially Excel;
• Excellent written and spoken English and a least a strong command of French or Dutch;
• The ability to manage multiple priorities and meet deadlines;
• A reliable, proactive and detail-oriented approach.

What our client offers:

• temporary full-time contract starting in November and running until the end of April, in the context of a maternity leave replacement;
• 38-hour working week with the following schedule:
• Monday to Thursday: from 9:00 AM to 6:00 PM, including a 1-hour lunch break / Friday: from 9:00 AM to 4:00 PM
• Meal vouchers worth EUR 8 per worked day;
• Reimbursement of public transport costs ;
• The possibility to telework on Fridays after the initial training period;
• A professional opportunity within a European political party located in the heart of Brussels;
• The possibility of longer-term opportunities after the temporary assignment, depending on organisational needs.