Global Operations & Projects Administrator

Jobat; Brussel; On-site; EUR 38,000 - 52,000; Full time

Job summary

Unknown Organization, Brussels, is seeking an Administration Officer to support its administrative, financial and office management activities, ensuring smooth daily operations in a fast-paced, multicultural environment.

The role covers mailbox management, invoice processing, budget tracking, reporting, audit support, and coordination with facilities and onboarding activities, contributing to efficient, compliant office administration.

Qualifications

• Manage shared mailboxes and day-to-day business correspondence.
• Process invoices and maintain accurate supplier and financial records.
• Support payment processing, budget tracking and expense administration.
• Coordinate with external finance partners and maintain relevant documentation.
• Oversee recurring fees, contributions and other incoming payments.
• Track contracts, renewals, deadlines and purchasing activities.
• Prepare administrative and financial reports, dashboards and internal tracking files.
• Ensure project documentation, agreements and supporting records are complete and up to date.
• Assist with the preparation of documentation for audits, compliance reviews and regulatory requirements.
• Coordinate office facilities, suppliers, equipment and service providers.
• Support employee onboarding and offboarding administration.
• Maintain efficient filing systems and contribute to process improvements.
• Provide broader administrative and operational support as needed.

Responsibilities

• Manage shared mailboxes and day-to-day business correspondence.
• Process invoices and maintain accurate supplier and financial records.
• Support payment processing, budget tracking and expense administration.
• Coordinate with external finance partners and maintain relevant documentation.
• Oversee recurring fees, contributions and other incoming payments.
• Track contracts, renewals, deadlines and purchasing activities.
• Prepare administrative and financial reports, dashboards and internal tracking files.
• Ensure project documentation, agreements and supporting records are complete and up to date.
• Assist with audits, compliance reviews and regulatory requirements.
• Coordinate office facilities, suppliers, equipment and service providers.
• Support employee onboarding and offboarding administration.
• Maintain efficient filing systems and contribute to process improvements.
• Provide broader administrative and operational support as needed.

Skills

Administrative skills

Financial record-keeping

Communication

Attention to detail

Job description

Unknown Organization, Brussels, is seeking an Administration Officer to support its administrative, financial and office management activities, ensuring smooth daily operations in a fast-paced, multicultural environment.

The role covers mailbox management, invoice processing, budget tracking, reporting, audit support, and coordination with facilities and onboarding activities, contributing to efficient, compliant office administration.