Hybrid Executive Assistant to MD & Leadership Team

Cloudflight Austria GmbH; Wien; Hybrid; EUR 40,000 - 49,000; Full time

Benefits offered by this job

Hybrid work options

Learning & development

Wellbeing resources

Employee referral program

Team events

European offices

Job summary

Cloudflight Austria GmbH in Vienna is seeking an Executive Assistant to support the Managing Director and Senior Leadership Team. The role involves handling communications, calendar management, travel planning, and document preparation in a dynamic IT environment.

You will collaborate with multiple teams across the company, provide discreet support for sensitive matters, and contribute to process improvements while thriving in a hybrid work setting in Austria.

Qualifications

• Several years of hands-on experience in an assistant or administrative role, ideally in the IT sector.
• Excellent computer skills, particularly Microsoft Office applications such as Excel and PowerPoint.
• Hands-on, adaptable approach with the ability to support senior leaders and manage varied tasks discreetly.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and projects.

Responsibilities

• Act as the point of contact for internal and external stakeholders, handling communications and following up on action items.
• Manage calendars, schedule appointments and meetings, and coordinate events, including materials and logistics.
• Organize domestic and international travel, including itineraries and expense records.
• Prepare and proofread correspondence, presentations, reports, and other documents, handling sensitive information with discretion.
• Support management projects by tracking progress, meeting deadlines and identifying workflow improvements.
• Provide administrative support to the management team, collaborating with Marketing, People & Culture, Finance, and Sales in Vienna.

Skills

Microsoft Office

German language

English language

Calendar management

Travel coordination

Discretion

Tools

Microsoft Outlook

PowerPoint

Excel

Job description

Cloudflight Austria GmbH in Vienna is seeking an Executive Assistant to support the Managing Director and Senior Leadership Team. The role involves handling communications, calendar management, travel planning, and document preparation in a dynamic IT environment.

You will collaborate with multiple teams across the company, provide discreet support for sensitive matters, and contribute to process improvements while thriving in a hybrid work setting in Austria.