Executive Assistant - Austria (m/f/x)

Cloudflight Austria GmbH; Wien; Hybrid; EUR 40,000 - 49,000; Full time

Benefits offered by this job

Hybrid work options

Learning & development

Wellbeing resources

Employee referral program

Team events

European offices

Job summary

Cloudflight Austria GmbH in Vienna is seeking an Executive Assistant to support the Managing Director and Senior Leadership Team. The role involves handling communications, calendar management, travel planning, and document preparation in a dynamic IT environment.

You will collaborate with multiple teams across the company, provide discreet support for sensitive matters, and contribute to process improvements while thriving in a hybrid work setting in Austria.

Qualifications

• Several years of hands-on experience in an assistant or administrative role, ideally in the IT sector.
• Excellent computer skills, particularly Microsoft Office applications such as Excel and PowerPoint.
• Hands-on, adaptable approach with the ability to support senior leaders and manage varied tasks discreetly.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and projects.

Responsibilities

• Act as the point of contact for internal and external stakeholders, handling communications and following up on action items.
• Manage calendars, schedule appointments and meetings, and coordinate events, including materials and logistics.
• Organize domestic and international travel, including itineraries and expense records.
• Prepare and proofread correspondence, presentations, reports, and other documents, handling sensitive information with discretion.
• Support management projects by tracking progress, meeting deadlines and identifying workflow improvements.
• Provide administrative support to the management team, collaborating with Marketing, People & Culture, Finance, and Sales in Vienna.

Skills

Microsoft Office

German language

English language

Calendar management

Travel coordination

Discretion

Tools

Microsoft Outlook

PowerPoint

Excel

Job description

At Cloudflight, we’re committed to making a digital difference. It’s a difference that impacts businesses and society alike and one that’s fueled by our passion for technology and our dedication to sparking the brightest ideas in ourselves and others. As Cloudflight continues to grow, we’re looking for an Executive Assistant to support our Managing Director and Senior Leadership Team in Vienna.

What You’ll Work on

• Acting as the point of contact for internal and external stakeholders, handling incoming communications and following up on action items
• Managing calendars, scheduling appointments and meetings, and coordinating events, including agendas, materials, and logistics
• Organizing domestic and international travel, including itineraries and expense records
• Preparing and proofreading correspondence, presentations, reports, and other documents, while handling sensitive business and personnel information with discretion
• Supporting management projects by tracking progress, helping meet deadlines, identifying workflow improvements, and ensuring important details don’t fall through the cracks
• Providing organizational and administrative support to the management team, collaborating with teams such as Marketing, People & Culture, Finance, and Sales, and supporting day-to-day office management in Vienna, including fleet management and other duties as needed

What We’re Looking For

• Several years of hands-on experience in an assistant or administrative role, ideally in the IT sector
• Excellent computer skills, particularly in Microsoft Office applications such as Excel and PowerPoint
• A hands-on, adaptable approach, with the ability to support senior leaders and manage varied tasks accurately and discreetly
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and projects
• Confidence working in a dynamic, fast-changing environment and navigating ambiguity
• Professional, confident communication with senior leaders, shareholders, and advisory board members, adapting to different audiences and handling sensitive matters with discretion
• Very good spoken and written German and English skills

You’ll thrive here if

You’ll thrive here if

This may not be for you if

This may not be for you if

What We Offer

• Flexibility that works for you, with hybrid and flexible working options
• Opportunities to keep growing, through learning and professional development
• Support for your wellbeing, including mental health resources
• A monetary reward for great recommendations, through our employee referral program
• Time to connect, with team and company events
• Space to work across Europe, with access to 15 office locations
• Benefits tailored to your location - your recruiter can share what’s available

For Austria

The law stipulates that the minimum wage must be specified in job postings.

The minimum salary is 44.170,00 euros (gross)/year in the collective agreement.

Adequate to your skills, we are willing to pay much more.

We are an equal opportunity employer.

We strive to create an inclusive environment where everyone can thrive regardless of their background and circumstances.

All applicants receive equal opportunity regardless of age, gender identity or expression, language, disability, ethnicity, national origin, religion, or sexual orientation.

We will go through your application and come back with feedback.

Any questions? Contact us at [e-mail]

15+ locations 20+ years of experience 800+ colleagues 3k+ delivered projects

We would love to meet you!