Managementassistent/in

Arbeitsagentur; Leoben; Hybrid; EUR 29.000 - 35.000; Vollzeit

Zusammenfassung

HOT Engineering GmbH seeks an Executive Assistant to work directly with management, coordinating with internal teams, international clients, partners and external stakeholders. The role ranges from high-level executive support to ownership of selected projects and strategic topics, requiring fast understanding of complex issues and proactive task driving.

You will support management in day-to-day and strategic matters, participate in proposals and tender processes, and prepare documents for

Qualifikationen

• Experience supporting management at senior level, especially in project-driven or technical settings.
• Ability to structure information clearly and coordinate across stakeholders.
• Strong written and verbal English; German a plus.

Aufgaben

• Support the management team in day-to-day and strategic matters.
• Lead proposal and tender processes: prepare, track deadlines, ensure completeness.
• Gather and verify information from internal and external sources for decision-making.

Kenntnisse

Executive support

C-level support

International experience

Structured thinking

Discretion

Tools

MS Office

Jobbeschreibung

20-40 hours per week | Leoben, Vienna, hybrid or remote

Your Role

HOT Engineering GmbH is looking for a highly capable and proactive Executive Assistant to work directly with our management team and act as a central interface between management, internal teams, international clients, partners and external stakeholders.

This is not a traditional administrative assistant position. We are looking for someone who is able to understand complex topics quickly, structure information, coordinate across different stakeholders and independently drive tasks forward.

Depending on your experience and background, the role can range from high-level executive support to taking ownership of selected management projects, business development initiatives and strategic topics.

Your Responsibilities

• You support the management team in its day-to-day business as well as in strategic, commercial and operational matters.
• You play a key role in our proposal and tendering process: preparing and compiling documents, keeping track of deadlines and submission requirements, and ensuring that every submission is complete, consistent and on time.
• You gather, structure and verify information from internal and external sources, so that management can make decisions on a sound basis.
• You communicate confidently and professionally with clients, partners and external stakeholders worldwide - in writing, by phone and in person.
• You support our technical teams in preparing documents, reports and presentations, with an eye for language, layout, consistency and completeness.
• You work proactively rather than from a given to-do list: you recognise what needs to be done, anticipate deadlines and follow up on open points on your own initiative.

Your Profile

• Excellent written and spoken English; German is a strong advantage.
• Several years of experience supporting management at C-level, ideally in a project-driven, consulting or technical environment.
• International experience and the confidence to move on an international stage.
• Strong analytical thinking and a highly structured, well-organised way of working.
• You work independently and reliably, and you see tasks through to the end.
• Absolute discretion in handling confidential information, and the professional maturity to keep personal opinion separate from the task at hand.
• You represent the company professionally at every level.

What We Offer

• A role with direct exposure to management and key business decisions
• The opportunity to work on strategic and internationally relevant topics rather than purely administrative tasks
• The opportunity to take ownership of your own projects and develop the role over time
• An international working environment with clients and projects across Europe, the Middle East, Africa and beyond
• Flexible working hours between 20 and 40 hours per week
• Flexible working arrangements: Leoben office, Vienna, hybrid or remote

For legal reasons, we would like to point out that the minimum gross monthly salary for this position according to the applicable Austrian collective agreement is EUR 2.889,59 (full-time basis). The actual remuneration will reflect qualifications and professional experience, with overpayment depending on the individual profile.

More information: http://www.hoteng.com