Hybrid Administrative & Operations Assistant (Vienna)

Join; Wien; Hybrid; EUR 28.000 - 42.000; Vollzeit

Benefits dieser Stelle

Hybrid work in Vienna

Competitive compensation

Zusammenfassung

Join in Vienna is seeking an Administrative Assistant to provide day‑to‑day administrative and operational support to leadership. You will assist with office coordination, scheduling, travel arrangements, documentation, and internal operations while working closely with senior team members.

Excellent opportunities to grow into broader operational responsibilities as the company expands, with a hybrid work model based in Vienna and a multinational team.

Qualifikationen

• Previous experience in administration, executive assistance, office support, hospitality, customer service, or a similar people‑focused role.
• Candidates with a hospitality background are strongly encouraged to apply.

Aufgaben

• Provide administrative support to leadership and the wider team.
• Coordinate calendars, meetings, travel arrangements, and logistics.
• Assist with office administration and day‑to‑day operations.
• Support internal events, meetings, and company initiatives.
• Maintain administrative records and company documentation.
• Coordinate with vendors, suppliers, and service providers.
• Assist with onboarding activities and office logistics.
• Support finance with invoices, expense tracking, and administrative tasks.
• Help improve administrative processes and provide operational support as needed.
• Take on additional responsibilities as the role evolves and the company grows.

Kenntnisse

Administration

Executive assistance

Office support

Hospitality experience

Customer service

Organizational skills

Attention to detail

English proficiency

German language

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

Join in Vienna is seeking an Administrative Assistant to provide day‑to‑day administrative and operational support to leadership. You will assist with office coordination, scheduling, travel arrangements, documentation, and internal operations while working closely with senior team members.

Excellent opportunities to grow into broader operational responsibilities as the company expands, with a hybrid work model based in Vienna and a multinational team.