Executive Assistant & Office Operations Lead

Enpulsion; Wien; Hybrid; EUR 28.000 - 33.000; Vollzeit

Benefits dieser Stelle

25 days vacation

KlimaTicket / Parking / Cantina VOUCH

FlexTime & home office

Team lunches & events

Development budget

Bike leasing

Office at VIE Airport City

Zusammenfassung

Enpulsion is seeking an experienced Office Manager & Executive Assistant to support the CEO and run Vienna's office efficiently. You will manage calendars, travel, meetings, and confidential information with discretion, while ensuring a welcoming, well-organized workplace.

The role combines executive support with hands-on office operations, requiring proactivity, strong communication, and the ability to balance multiple priorities in a fast-paced environment.

Qualifikationen

• 2–4 years of experience in office management, executive assistance, or similar roles.
• C2-level German and excellent English skills are required.
• Excellent organizational skills and attention to detail.

Aufgaben

• Manage and update the CEO's calendar, meetings, travel, deadlines, and appointments.
• Manage the CEO's inbox and prioritize messages, draft responses, and follow up.
• Coordinate meetings, rooms, online links, catering, and materials; organize travel and logistics.
• Oversee day-to-day office operations: reception, post, supplies, and facility upkeep.
• Provide support with financial, legal, and general administration for affiliated companies.

Kenntnisse

C2 German

Excellent English

Organizational skills

Communication skills

Discretion

Multitasking

Jobbeschreibung

Enpulsion is seeking an experienced Office Manager & Executive Assistant to support the CEO and run Vienna's office efficiently. You will manage calendars, travel, meetings, and confidential information with discretion, while ensuring a welcoming, well-organized workplace.

The role combines executive support with hands-on office operations, requiring proactivity, strong communication, and the ability to balance multiple priorities in a fast-paced environment.