Strategic Remote EA to CEO — Travel, Projects & Ops

Pavago; Santa Fe Capital; Remote; ARS 91,155,000 - 144,329,000; Full time

Benefits offered by this job

15 days PTO

Full-time role

Remote LATAM-based

High-trust founder partnership

Direct impact on operations

Job summary

Pavago, a fast-moving legal-tech startup, is seeking an Executive Assistant to the CEO who can anticipate needs, triage the inbox, and manage the calendar across time zones with minimal prompting. You will coordinate travel and conference logistics, handle vendor communications, and support both business and personal duties.

Use AI tools to automate repetitive work and act as a trusted partner to the CEO on strategic briefs.

Qualifications

• Proven experience as an Executive Assistant or strong related experience with sharp tech-skills.
• Real travel-planning chops with complex itineraries and multiple time zones.
• Exceptional organizational and time-management abilities with meticulous detail.
• Proactive, flexible mindset with solution-oriented thinking.
• Comfort using AI tools to research and solve problems independently.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft responses, and clear non-urgent items.
• Run the calendar with attention to time zones and resolve conflicts.
• Handle travel end-to-end: flights, hotels, cars, and rebooking when needed.
• Own conference prep and logistics: organizers, booth furniture, shipping, and accommodations.
• Liaise between the CEO and internal/external stakeholders, maintaining professionalism.
• Take on business admin and personal logistics to cover both sides of the CEO's life.
• Spot repetitive work and help automate or systematize it using AI where appropriate.
• Tackle special projects and research with findings and recommendations.

Skills

Executive assistant experience

Travel planning

Time management

Proactive problem solving

AI tools

Written & verbal communication

Google Workspace

Tools

Google Workspace

Job description

Pavago, a fast-moving legal-tech startup, is seeking an Executive Assistant to the CEO who can anticipate needs, triage the inbox, and manage the calendar across time zones with minimal prompting. You will coordinate travel and conference logistics, handle vendor communications, and support both business and personal duties.

Use AI tools to automate repetitive work and act as a trusted partner to the CEO on strategic briefs.