Remote Exec Assistant for CEO | Strategy & Special Projects

Pavago; Ciudad de Mendoza; Remote; ARS 83,559,000 - 113,944,000; Full time

Benefits offered by this job

15 days PTO

100% remote (LATAM)

US time overlap

High-trust partnership with founder

Direct impact on operations

Job summary

Pavago is seeking an Executive Assistant to the CEO for a fully remote role. You will manage the CEO's inbox, calendar, travel, conference coordination, and liaison activities with vendors and stakeholders, ensuring discreet handling of confidential information.

You should bring proven EA experience, strong organizational skills, travel-planning chops, and comfort with AI tools to streamline operations while maintaining a proactive, professional communication style.

Qualifications

• Experience as an Executive Assistant or strong related experience with tech-savviness
• Proven travel-planning chops with complex itineraries
• Sharp organizational and time-management skills with attention to detail
• Proactive, flexible mindset and ability to anticipate needs
• Comfort using AI tools to research and solve problems independently
• Strong written and verbal communication with a professional tone

Responsibilities

• Own the CEO's inbox — triage, prioritize, draft responses, and keep headroom clear
• Run the calendar with time-zone precision and resolve conflicts
• Handle all travel end-to-end — flights, hotels, cars, rewards optimization, rebooking
• Own conference prep and logistics start to finish for 10–12 conferences per year
• Handle outbound logistics calls with vendors, hotels, airlines, etc.
• Act as liaison between the CEO and internal/external stakeholders
• Take on business admin and personal/household logistics to keep life covered
• Spot repetitive work and help automate or systematize processes
• Tackle special projects and research using AI tools with findings and recommendations
• Handle confidential information with airtight discretion

Skills

Executive Assistant experience

Tech-savviness

Travel planning

Time management

Proactive problem solving

AI tools usage

Written & verbal communication

Tools

Google Workspace

Notion

Job description

Pavago is seeking an Executive Assistant to the CEO for a fully remote role. You will manage the CEO's inbox, calendar, travel, conference coordination, and liaison activities with vendors and stakeholders, ensuring discreet handling of confidential information.

You should bring proven EA experience, strong organizational skills, travel-planning chops, and comfort with AI tools to streamline operations while maintaining a proactive, professional communication style.