Remote Executive Assistant to CEO — AI-driven, Travel Pro

Pavago; Santa Fe Capital; Remote; ARS 91,385,000 - 137,078,000; Full time

Benefits offered by this job

15 days PTO

Full-time role with US overlap

100% remote (LATAM-based)

Job summary

Pavago, a fast-moving legal-tech startup, seeks an Executive Assistant to the CEO who can anticipate needs, juggle priorities across business and personal logistics, and draft reply options with recommendations.

You’ll own the CEO’s calendar and inbox, manage travel and conferences, coordinate with vendors and household staff, handle confidential information with discretion, and partner on strategic initiatives using AI tools to improve efficiency.

Qualifications

• Proven experience as an Executive Assistant or strong related experience with tech-savviness.
• Real travel-planning chops for complex itineraries.
• Sharp organizational and time-management skills with high attention to detail.
• Proactive, flexible mindset; you anticipate needs and act before issues arise.
• Comfort using AI tools to research and solve problems independently.
• Strong written and verbal communication with a diplomatic tone.
• Proficient with Google Workspace and similar productivity tools.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft responses with options and recommendations.
• Manage the calendar across time zones, resolve conflicts, keep meetings moving.
• Handle end-to-end travel: flights, hotels, cars, and rebooking when plans change.
• Coordinate conference prep: logistics, booth rentals, shipping, flights and hotels.
• Liaise with vendors, partners, and household staff; keep communication professional.
• Tackle business and personal admin; ensure both sides are covered.
• Identify repetitive work and help automate or systematize it.
• Support special projects and research with AI tools, delivering findings and recommendations.
• Protect confidential information with airtight discretion.

Skills

Executive support

Travel planning

Time management

Proactivity

Communication

Tools

Google Workspace

Notion

AI tools

Job description

Pavago, a fast-moving legal-tech startup, seeks an Executive Assistant to the CEO who can anticipate needs, juggle priorities across business and personal logistics, and draft reply options with recommendations.

You’ll own the CEO’s calendar and inbox, manage travel and conferences, coordinate with vendors and household staff, handle confidential information with discretion, and partner on strategic initiatives using AI tools to improve efficiency.