Remote Executive Assistant to CEO - AI-Savvy & Travel Pro

Pavago; Santa Fe Capital; Remote; ARS 76,016,000 - 114,023,000; Full time

Benefits offered by this job

15 days PTO

Full-time role with US time overlap

100% remote (LATAM-based)

Job summary

Pavago is seeking an Executive Assistant to the CEO for a fast-moving legal-tech startup. This remote role supports the CEO across business and personal logistics, requiring proactive thinking and strong communication to anticipate needs.

You will own the inbox, manage the calendar across time zones, handle travel end-to-end, coordinate conference prep, and liaise with vendors and stakeholders. The position emphasizes discretion and project support.

Qualifications

• Proven experience as an Executive Assistant or strong related experience with sharp tech-skills.
• Ability to manage complex travel itineraries and schedules.
• Excellent written and verbal communication with professional diplomacy.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft replies with options.
• Manage the CEO's calendar across multiple time zones.
• Plan travel end-to-end: flights, hotels, car services, and changes.
• Coordinate conference prep and logistics for ~10–12 events/year.
• Act as liaison with vendors, partners, and internal stakeholders.
• Handle business admin and personal/household logistics for the CEO.
• Identify repetitive work and suggest automation or systematization.
• Tackle special projects and research using AI tools with recommendations.
• Maintain airtight discretion with confidential information.

Skills

EA experience

Tech-savvy

Time management

Proactive

AI tools

Communication

Google Workspace

Tools

Google Workspace

Notion

Job description

Pavago is seeking an Executive Assistant to the CEO for a fast-moving legal-tech startup. This remote role supports the CEO across business and personal logistics, requiring proactive thinking and strong communication to anticipate needs.

You will own the inbox, manage the calendar across time zones, handle travel end-to-end, coordinate conference prep, and liaise with vendors and stakeholders. The position emphasizes discretion and project support.