Executive Assistant & Facilities Coordinator

Randstad Argentina; Martínez; Hybrid; ARS 1,200,000 - 1,800,000; Full time

Benefits offered by this job

OSDE medical coverage

On-site cafeteria

Hybrid work model

SportClub membership

Language classes

Learning platforms access

Job summary

Randstad Argentina is seeking an experienced Executive Assistant & Facilities Coordinator for our Martínez, Buenos Aires office. You will support the General Manager, oversee facilities, vendor management, and travel arrangements in a hybrid work environment.

Ideal candidates have at least 3 years of experience in EA/Office Management or Facilities, advanced English, and a strong command of Microsoft Office and AI productivity tools. Confidentiality and autonomy are essential.

Qualifications

• Minimum 3 years of experience in Executive Assistant, Office Management or Facilities.
• Advanced English proficiency (mandatory).
• Strong knowledge of Microsoft Office and AI productivity tools.
• Excellent organizational and prioritization skills.
• High level of autonomy, professionalism and confidentiality.

Responsibilities

• Oversee facilities services, maintenance, security, and infrastructure.
• Manage vendors, contracts, purchasing processes, and the facilities budget.
• Coordinate office access, workspace allocation, parking, and visitor services.
• Lead initiatives to enhance employee wellbeing, safety, and workplace experience.
• Oversee company fleet, documentation, insurance, maintenance, and related administrative processes.
• Manage the General Manager’s calendar, meetings, and strategic priorities.
• Coordinate domestic and international travel arrangements.
• Organize leadership meetings, Management Team sessions, and corporate events.
• Prepare presentations, reports, and supporting materials for executive decision-making.
• Handle executive communications and confidential documentation.
• Serve as a key point of contact for visitors, vendors, and internal and external stakeholders.

Skills

Executive Assistant

Office Management

Facilities coordination

Advanced English

Microsoft Office

AI productivity tools

Tools

AI productivity tools

Microsoft Office

Job description

Executive Assistant & Facilities Coordinator

A leading company in the food and beverage industry is looking for an Executive Assistant & Facilities Coordinator to join our team in Martínez, Buenos Aires, reporting directly to the General Manager.

We are seeking a proactive, highly organized, and solution-oriented professional with strong execution skills, sound judgment, and the ability to handle confidential matters with discretion. This role requires someone who can work independently while thriving in a fast-paced and dynamic environment.

Key Responsibilities

• Facilities & Workplace ExperienceEnsure the smooth day-to-day operation of the office, overseeing facilities services, maintenance, security, and workplace infrastructure.
• Manage vendors, contracts, purchasing processes, and the facilities budget.
• Coordinate office access, workspace allocation, parking, and visitor services.
• Lead initiatives that enhance employee wellbeing, safety, and workplace experience.
• Oversee the company fleet, including documentation, insurance, maintenance, and related administrative processes.
• Manage the General Manager’s calendar, meetings, and strategic priorities.
• Coordinate domestic and international travel arrangements, ensuring a seamless travel experience.
• Organize leadership meetings, Management Team sessions, and corporate events.
• Prepare presentations, reports, and supporting materials for executive decision-making.
• Handle executive communications and confidential documentation.
• Serve as a key point of contact for visitors, vendors, and internal and external stakeholders.

Administrative & Corporate Coordination

• Support corporate administrative processes, legal documentation tracking, and signature workflows.
• Coordinate activities with banks, notaries, government agencies, and external service providers.
• Maintain accurate and organized physical and digital company records.

What You’ll Have the Opportunity To Do

• Be the go-to person for office operations and workplace experience.
• Provide direct support to the General Manager and Leadership Team.
• Coordinate executive travel, strategic meetings, and key company events.
• Manage vendors, facilities services, budgets, and company fleet operations.
• Drive administrative processes that support the efficient functioning of the organization.
• Build strong relationships with internal and external stakeholders while delivering a professional and positive experience.

Qualifications

• Minimum of 3 years of experience in Executive Assistant, Office Management, Facilities, or similar roles.
• Advanced English proficiency (mandatory).
• Strong knowledge of Microsoft Office applications and AI productivity tools.
• Excellent organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.
• High level of autonomy, professionalism, and confidentiality.

Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (with flexible working hours).

Work Model: Hybrid, based on business needs.

What We Offer

• OSDE medical coverage for you and your family group.
• On-site cafeteria available on in-office working days.
• Hybrid work model, based on business needs.
• 100% company-paid SportClub membership for employees, plus an additional 10% discount for family members at the Unicenter location.
• Language classes to support your professional development.
• Access to learning platforms and continuous development opportunities.