Bilingual Executive Assistant

Hires; Municipio de Rincón de los Sauces; Híbrido; ARS 1.200.000 - 1.800.000; Jornada completa

Descripción de la vacante

Hires is seeking a Bilingual Executive Assistant to support C-Level executives in a multinational setting. The role emphasizes discretion, superb organizational skills, and the ability to manage multiple priorities across international teams.

Responsibilities include calendar and travel coordination, meeting logistics, and preparing reports and presentations. Fluent English is required; Portuguese is a plus as the organization collaborates across markets.

Formación

• 4+ years of executive assistance or similar roles.
• Experience supporting senior executives (VP/C-Level/Director) is highly valued.
• Advanced English, both written and spoken, required.
• Portuguese is a plus; willingness to develop proficiency.
• Excellent organizational and time-management skills with attention to detail.

Responsabilidades

• Manage calendars, meetings, calls, and schedules with internal teams, departments, and partners.
• Coordinate logistics of meetings, events, and business travel with prep materials.
• Follow up on projects and deadlines, escalating delays as needed.
• Attend key meetings, take minutes, and follow up on action items.
• Prepare reports and presentations with gathered information.
• Communicate with team members and stakeholders in Spanish and English.

Conocimientos

Executive support

Calendar management

Bilingual English/Spanish

Stakeholder management

Discretion and organization

Educación

Bachelor's in Business Admin / Marketing / Communications

Descripción del empleo

We are looking for a Bilingual Executive Assistant to join a multinational company, providing support to C-Level executives.

This is a highly visible role within an international environment, requiring excellent organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities and stakeholders simultaneously.

Key Responsibilities

• Manage calendars, meetings, calls, and schedules with internal teams, other departments, and business partners.
• Coordinate the logistics of meetings, events, and business travel, ensuring all required documentation, presentations, and supporting materials are prepared in advance.
• Follow up on projects and team initiatives, tracking deadlines, pending items, and potential delays to ensure timely execution and escalating issues when necessary.
• Attend key meetings, take minutes, and follow up on action items and next steps to ensure alignment and accountability.
• Prepare reports and presentations, including gathering, researching, and evaluating information as required.
• Maintain ongoing communication with team members and stakeholders, including drafting documents and communications in both Spanish and English.
• Coordinate with executive assistants supporting senior leadership, as well as with executives and key stakeholders across different markets.
• Provide general administrative and operational support for the office, including vendor management, supplies, services, and facility-related matters.

Requirements

• 4+ years of experience in executive assistance, administrative coordination, reception, or similar roles.
• Previous experience supporting senior executives, particularly VP, C-Level, or Director-level positions, is highly valued.
• Advanced English, both written and spoken, is required.
• Portuguese is a plus, as well as a willingness and interest in developing proficiency in the language.
• Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Proactive, dynamic, resourceful, and highly reliable, with strong interpersonal and communication skills.
• A degree or academic background in Marketing, Communications, Advertising, Business Administration, or a related field is a plus.

Buenos Aires | Hybrid (2 days remote) - Belgrano, CABA - Full Time