Executive Assistant & Facilities Coordinator, Arla - Buenos Aires, Argentina

Arla Group; Buenos Aires; On-site; ARS 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Private medical coverage

Life insurance

Job summary

Arla Group in Buenos Aires seeks an Executive Assistant & Facilities Coordinator to support the General Manager and elevate the office experience. You will manage calendars, coordinate travel, prepare leadership materials, and act as a trusted liaison with internal teams and external partners.

You will oversee office operations, facilities services, vendor relations, and budget tracking, driving efficiency and strong workplace culture while maintaining professionalism in a fast-paced environment.

Qualifications

• 3+ years of experience in Executive Assistant, Office Management, or Facilities Management.
• Bachelor’s degree in Business Administration, Hospitality, Communications, Human Resources or related field is advantageous.
• Fluent written and verbal communication in English and Spanish.

Responsibilities

• Coordinate complex schedules and plan meetings, travel, and leadership activities.
• Prepare presentations, reports, and leadership materials for internal and external stakeholders.
• Coordinate office operations, facilities services, and vendor relationships.
• Manage fleet administration and business-support processes with documentation and compliance.
• Lead contract coordination, record management, budget support, and process improvements.

Skills

Executive support

Vendor management

Calendar management

AI-enabled collaboration tools

Education

Bachelor’s degree advantageous

Tools

Microsoft Office

AI collaboration tools

Job description

Could you see yourself at the centre of a fast-paced business, partnering with senior leaders and ensuring priorities, people, and projects stay on track?

At Arla, we're looking for a highly organised and proactive professional to support our General Manager while helping create an exceptional workplace experience in our Buenos Aires office. As a trusted partner to leaders, employees, and external stakeholders, you'll thrive in a varied role where your organisation, initiative, and people-focused approach make a visible impact every day.

How you will make an impact

As Executive Assistant & Facilities Coordinator, you'll be central to ensuring both the General Manager and the wider office operate efficiently, professionally, and effectively. Your ability to anticipate needs, build strong relationships, and keep multiple priorities moving will contribute directly to business success.

• Partner with the General Manager to coordinate business priorities, manage complex schedules, and ensure seamless planning of meetings, travel, and key leadership activities.
• Prepare high-quality presentations, reports, and leadership materials while acting as a trusted point of contact for internal and external stakeholders.
• Oversee the day-to-day workplace experience by coordinating office operations, facilities services, supplier relationships, and employee engagement initiatives.
• Manage fleet administration and business support processes, ensuring accurate documentation, regulatory compliance, and effective vendor management.
• Drive administrative excellence through contract coordination, record management, budget support, and continuous improvement initiatives that enhance operational efficiency.

What will make you successful

You’ll bring experience supporting senior leaders in a fast-paced environment and understand how to balance competing priorities while maintaining a high level of professionalism. You will have strong written and verbal communication in both English and Spanish. To facilitate success in this role, you need experience using Microsoft Office tools and confidence using digital productivity and AI-enabled collaboration tools.

A minimum of 3 years of experience in Executive Assistant, Office Management, Facilities Management or similar positions is desirable and a Bachelor’s degree in Business Administration, Hospitality, Communications, Human Resources, or a related field is advantageous. Experience supporting senior leaders, managing vendors and workplace services, coordinating travel and events, and overseeing administrative operations, budget tracking, and purchasing processes will help you thrive in this role.

What do we offer?

At Arla, we're committed to helping our people grow and develop their careers. You'll be supported by experienced colleagues, empowered to take ownership, and encouraged to bring new ideas that improve how we work. Combined with the purpose of being part of a farmer-owned cooperative and global dairy leader, this creates an environment where you can make a real difference every day.

At Arla you can find competitive salary, private medical coverage, life insurance, and other local benefits.

Would you like to join us?

If you’re looking for a role where you can combine executive support, workplace experience, and operational coordination while working closely with senior leadership, we’d love to hear from you.

Please submit your application as soon as possible as we will review on a rolling basis. The application deadline is October 29th.

Shape the Future of Dairy

Arla is a global leader in the dairy industry, committed to enabling good food choices that make life better, providing people with nourishment, while taking care at every step to ensure Arla is a choice they can feel good about. If you are looking to shape the future with an ambitious global cooperative that truly cares about your growth, where everyone feels valued and empowered, and collaboration is the core of culture, Arla is a choice you can feel good about.

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