AI-Powered Executive Assistant to CEO (Remote)

Sagan World Llc.; La Pampa; Remote; ARS 91,242,000 - 136,863,000; Full time

Benefits offered by this job

Competitive compensation

15 days PTO

Full-time role with US Time overlap

100% remote (LATAM-based)

High-trust founder partnership

Direct impact on operations

Job summary

Sagan World Llc. is seeking an Executive Assistant to support the CEO in a fast-moving, remote-first environment. The role blends business and personal logistics, demanding proactive thinking, discretion, and strategic partnership with the CEO.

You will own inbox triage and calendar across time zones, arrange travel and conferences, coordinate with vendors and the household manager, and drive process improvements with AI tools.

Qualifications

• Proven EA experience or strong related experience with tech-savviness.
• Travel-planning expertise for complex itineraries.
• Exceptional organizational and time-management skills.
• Proactive, flexible mindset to pre-empt needs.
• Experience using AI tools for research and problem solving.
• Strong written and verbal communication with professional tone.
• Comfort with Google Workspace and productivity tools.

Responsibilities

• Own the CEO's inbox — triage, prioritize, draft responses, and manage headspace.
• Run the calendar with time-zone accuracy and minimal check-ins.
• Handle end-to-end travel — flights, hotels, cars, points and rebooking.
• Coordinate conference prep and logistics; flights and housing for CEO and companions.
• Liaise between CEO and vendors, partners, and household manager.
• Manage business and personal admin to keep CEO’s life balanced.
• Spot repetitive work and help automate or streamline processes.
• Tackle special projects and research with AI-driven findings and recommendations.
• Maintain airtight discretion with confidential information.

Skills

EA experience

Travel planning

Time management

Proactive mindset

AI tools

Written communication

Google Workspace

Tools

Notion

Job description

Sagan World Llc. is seeking an Executive Assistant to support the CEO in a fast-moving, remote-first environment. The role blends business and personal logistics, demanding proactive thinking, discretion, and strategic partnership with the CEO.

You will own inbox triage and calendar across time zones, arrange travel and conferences, coordinate with vendors and the household manager, and drive process improvements with AI tools.