AI-Driven Executive Assistant to the CEO (Remote)

Sagan World Llc.

Tandil

Remote

ARS 91,242,000 - 136,863,000

Full time

5 days ago

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Benefits offered by this job

15 days PTO

Full-time with US time overlap

100% remote for LATAM-based candidates

Direct impact on executive performance

High-trust founder partnership

Job summary

Sagan World Llc. is hiring an Executive Assistant to the CEO for a remote, LATAM-based role. You will support CEO across business and personal logistics, draft replies with options, and partner strategically rather than merely executing tasks.

Responsibilities include inbox management, calendar optimization across time zones, travel planning, conference logistics, and cross-stakeholder coordination. The ideal candidate is proactive, tech-savvy, and discreet.

Qualifications

Proven experience as an Executive Assistant or strong related experience with sharp tech-skills.
Real travel-planning chops with complex itineraries.
Sharp organizational and time-management skills with attention to detail (time zone accuracy).
A proactive, flexible mindset—spot needs, propose solutions, act before urgent.
Comfort using AI tools to research and solve problems independently.
Strong written and verbal communication with a diplomatic, professional tone.

Responsibilities

Triage and manage the CEO's inbox, draft responses, and keep headspace clear.
Run the calendar across time zones with calendar discipline.
Handle end-to-end travel logistics and rebooking when plans change.
Coordinate conference prep and logistics for multiple events yearly.
Manage outbound logistics calls with vendors and organizers (non-client-facing).
Act as liaison between CEO and stakeholders with timely, professional communication.
Oversee business admin and personal/household logistics to keep CEO covered.
Identify repetitive tasks and help automate or systematize them.
Take on special projects using AI tools to deliver findings and recommendations.
Maintain airtight confidentiality.